JUNE 4, 2007


The Regular Meeting of the Beaverton City Council was called to order by Mayor Rob Drake in the Forrest C. Soth City Council Chamber, 4755 SW Griffith Drive, Beaverton, Oregon, on Monday, June 4, 2007, at 6:35 p.m.


Present were Mayor Drake, Couns. Catherine Arnold, Betty Bode (arrived at 6:40 p.m.), Bruce Dalrymple, Dennis Doyle and Cathy Stanton.  Also present were City Attorney Alan Rappleyea, Chief of Staff Linda Adlard, Finance Director Patrick O'Claire, Interim Community Development Director Steve Sparks, Public Works Director Gary Brentano, Library Director Ed House, Human Resources Director Nancy Bates, Police Chief David Bishop and City Recorder Sue Nelson.


Coun. Doyle MOVED, SECONDED by Coun.  Arnold, that the Consent Agenda be approved as follows:

Minutes of the Regular Meetings of May 7 and May 14, 2007

07108  Authorize Amendments to Three Intergovernmental Agreements: the Washington County Cooperative Library Services Agreement, the Public Library Services Agreement and the Washington County Inter-Library Information Network Agreement

07109  Authorize Intergovernmental Agreement with Washington County Cooperative Library Services Regarding the Provision of Telephone Reference Service

07110  Authorize the Mayor to Sign an Intergovernmental Agreement between Beaverton and Metro for the City to Receive Its Share of the Natural Areas Bond Measure Local Share Component and Authorize the Mayor to Sign an Intergovernmental Agreement between Beaverton and Metro for Metro Land Acquisition Services

07111  Authorize the Mayor to Execute a One Year Extension to the Intergovernmental Agreement Amongst Local Government Agencies for the Shared Use of a Public Communications Network

07112  Traffic Commission Issues No.:  TC 616: Parking Revisions on the North Side of SW Griffith Drive East of the City Hall Driveway; TC 617: Speed Limit on SW Denney Road East of Highway 217
Contract Review Board:

07113  Bid Award - Street Profiling Project for In-House Overlays, Fiscal Year 2007-2008

Coun. Stanton said she had a few wording additions to the minutes for clarification, that she gave to the City Recorder.   

Question called on the motion.  Couns. Arnold, Dalrymple, Doyle and Stanton voting AYE, the MOTION CARRIED unanimously.  (4:0)

The reading of the ordinances was heard at this time; the public hearing on the Commuter Rail Project was heard after the ordinances.


Coun. Doyle MOVED, SECONDED by Coun. Arnold, that the rules be suspended, and that the ordinances embodied in Agenda Bills 07115, 07116 and 07117, be read for the first time by title only at this meeting, and for the second time by title only at the next regular meeting of the Council.  Couns. Arnold, Bode, Dalrymple, Doyle, and Stanton voting AYE, the MOTION CARRIED unanimously.  (5:0)

First Reading:

Rappleyea read the following ordinances for the first time by title only:

07115  An Ordinance Amending Ordinance No. 4187, Figure III-1, the Comprehensive Plan Land Use Map to Apply the City’s Station Community Plan Designation to Two Properties Located in Northern Beaverton; CPA2006-0018 (SW Baltic Avenue/SW Barnes Road) (Ordinance No. 4439)

07116  An Ordinance Amending Ordinance No. 4187, Figure III-1, the Comprehensive Plan Land Use Map to Apply a City Plan Designation to 315 Properties, Alter Figures 6.4, 6.5, 6.7, 6.12, and Table 6.6 of the Comprehensive Plan to Designate Future Street Alignments, and Amend Ordinance No. 2050, the Zoning Map to Apply City Zoning to 302 Properties Located in the Elmonica / Merlo Light Rail Station Community Area; CPA2007-0007/ZMA 2007-0006 (Ordinance No. 4440)

07117  An Ordinance Amending Ordinance No. 2050, the Development Code to Modify Section, the Merlo Station Community – Major Pedestrian Route Map to Apply Additional Route Designations and Rename the Code Section; TA2007-0003 (Ordinance No. 4441)

Second Reading:

07105  An Ordinance Annexing a Parcel Located at 4980 SW Laurelwood Avenue to the City of Beaverton and Adding the Property to the Raleigh West Neighborhood Association Committee: Expedited Annexation 2007-0001 (Ordinance No. 4437)

07106  An Ordinance Amending Ordinance No. 4187, Figure III-1, the Comprehensive Plan Land Use Map and Ordinance No. 2050, the Zoning Map for a Property Located in North Beaverton; CPA 2007-0008/ZMA 2007-0007 (12020 SW Barnes Road) (Ordinance No. 4438)

Coun. Doyle MOVED, SECONDED by Coun. Dalrymple, that the ordinances embodied in Agenda Bills 07105 and 07106, now pass.  Roll call vote.  Couns. Arnold, Dalrymple, Doyle and Stanton voting AYE, the MOTION CARRIED unanimously.  (4:0)


07114  Appeal of Commuter Rail Project:  APP 2007-0009/APP 2007-0010 (Freece)  APP 2007-0011/APP 2007-0012/APP 2007-0013 (Shadrall)

Coun. Bode arrived during the public hearing.

Interim Community Development Director Steve Sparks read a prepared statement explaining the process to be followed for this hearing, including the required disclosure statements (in the record). 

Sparks asked if any Councilor had a potential or actual conflict of interest.

Couns. Dalrymple and Doyle said they knew Harold Freece from Rotary but that would not affect their decision.   

Sparks asked if any Councilor had an ex parté contact to declare.

There were none.

Sparks asked if any Councilor wished to declare any site visits.

Mayor Drake noted that he and all the councilors had driven on Lombard Street.

Sparks asked if any member of the audience wished to challenge the right of the Council to consider this matter, or challenge the right of a Councilor to participate in this hearing or wished to request a continuance of the hearing.

There were no challenges or requests for continuance.

Mayor Drake opened the public hearing and asked for a continuance. 

Coun. Stanton MOVED, SECONDED by Coun. Bode, that the Appeal of the Commuter Rail Project APP 2007-0009/APP 2007-0010 (Freece)  APP 2007-0011/APP 2007-0012/APP 2007-0013 (Shadrall), be continued to June 11, 2007, at 6:30 p.m., in the Beaverton City Hall Council Chamber.  Couns. Arnold, Bode, Dalrymple, Doyle and Stanton voting AYE, the MOTION CARRIED unanimously (5:0)


07107  Beaverton Central Plant - Sustainable Development Plan Presentation and Update

Chief of Staff Linda Adlard introduced Central Plant Manager Lonnie Dicus.   She said this presentation would cover the model for the Central Plant Sustainable Development Plan which was currently published on the City's Web site.  She said this model would be presented to the Neighborhood Association Committees (NACs) and to interested community service groups.  She said the Web site was called Sustainable Beaverton and it was developed to show the sustainable portion of the Central Plant and how it benefits the environment.  She said this would focus on development pieces, including The Round, the Westgate Theater property and other sites that will be redeveloped in the future. 

Central Plant Manager Lonnie Dicus said the City had practiced sustainability for many years by providing many services and programs that support the social, economic and environmental fabric of the community.  He said this program would allow the redevelopment of the downtown area in a sustainable manner.  He said the program would encourage community participation and provide sufficient flexibility to allow for change as the needs of the community change.  He said the components of the program model were easily accessible to the stakeholders and interested public on the Web site, to encourage involvement and growth of the program in the redevelopment of the downtown area. 

Dicus reviewed the components of the Web-based model including the Plan goals, targets, strategies for developing efficient and reliable energy, design of the system, and the efficiency of the Central Plant.  He said the goals would be adjusted in the future as the community grows.  He reviewed live/work communities including diverse housing types.  He concluded by explaining that staff would develop marketing strategies to promote sustainable living and would present this sustainable living model to interested groups to engage the public and gain their support of the Plan. 

Coun. Stanton asked how many hits the Web site had received and how many people responded to the request for feedback. 

Dicus said they had received comments through the Web site.

Adlard said the Web site had received 1,000 hits and the City received feedback on the Web and through phone calls.   She added the consultants had received dozens of comments. 

Coun. Stanton said that was about 1%.  She confirmed with staff that the Council would receive copies of the comments. 

Coun. Dalrymple said the program was aggressive, innovative and timely.  He applauded Dicus for his leadership and hard work.  He said this was an excellent program that was ready to launch.  He thanked Dicus for the presentation.   


Lawrence Arnbrister, Portland, SEIU Local 198 President, read a prepared statement summarizing the Union's concerns regarding current contract negotiations.  He presented petitions from Washington County legislators and the City's work force supporting the Union's position.  He encouraged the City to work toward a favorable labor agreement.  

Dave James, Beaverton, said he was at a Board of Design Review (BDR) meeting a few weeks ago where a board member introduced testimony that was not presented in the record of the BDR meeting.  He said also a few weeks ago he and a few other people walked around the bus barn site and found six printed circuit boards that were semi-buried in the ground.  He said he suspected that the previous owners of that site dumped the boards in the ground and then re-graded the site.  He said they suspected other items were dumped on that site, including chemicals.  He said they contacted DEQ about this but DEQ said they were not interested and suggested that he contact the City.  He asked if the City had a process to investigate possible dumping on the site.

Mayor Drake asked James if he contacted the School Board, School Superintendent or the School District's Facilities Division.

James said in 2005 they met with the District and turned over a couple of circuit boards they had found on the site.  He said in the following two years, the District had not followed up on this matter.  He said since they found the additional six boards last month, No Trespassing notices have been posted on the site.    

Mayor Drake said he could have the City's Code Enforcement Division look into the matter and contact the School District.  He said he would report back to the Council and copy James on the report.    

Bruce Buffington, Beaverton, Northwest Bicycle Safety Council, thanked the Council for the City's participation in the Bicycle Safety Fair on May 26, 2007, at the Beaverton Police Athletic League (PAL) building.  He said it was a very successful event and he reviewed the history of the Program.  He said the City was a strong supporter of this program and had declared May as National Bike Month in Beaverton.    

Mayor Drake said this community had come a long way in a short period of time in supporting pedestrian and bicycle uses.  He said since 2003 Beaverton has been named a Bicycle Friendly Community.  He gave thanks to the efforts of many people who promote bicycling. 

Buffington gave a copy of the proclamation to the Mayor. 

Coun. Stanton said she saw a sign at Sunset Presbyterian Church advertising a Bike Fair.  She asked how much advertising they did to promote the event.

Buffington replied they participated in the Bike Fair event along with the City's Police Department Bike Task Force.  He said it was a very successful event and they gave out over 100 helmets to the community for a five-dollar donation.  He said at the Safety Council’s fair they also provided helmets along with medical emergency alert identification tags.  He said the helmets were paid for by NW Bicycle Safety Council, Portland Wheel and Touring Club, Trauma Nurses of Emanuel Hospital and Beaverton Police Department. 


Coun. Doyle thanked all the volunteers and staff who worked on the Neighborhood Clean-Up on the weekend.  He said it was a very successful event.

Coun. Stanton added there was a construction recycling station on 122nd Avenue and San Rafael Road in Portland if anyone had additional cleanup and recycling items.  She also noted that on June 29, from 5:00 p.m. to closing, the Community Partners for Affordable Housing (CPAH) would be hosting a fund raising event at McMenamin's in Tigard; 50% of all the profits raised during that time would go directly to CPAH.  She said a similar fund raising event for CPAH would be held on June 11 at Noodles & Company (next to City Hall).    

Coun. Bode said on June 21, James Whitfield, U. S. Department of Health and Human Services, Region 10, would speak at the City Forum at the City Library at 7:00 p.m.  She said he would speak about how communities, neighborhoods and businesses connect for a healthier community.  She encouraged interested people to attend.  She said two weeks ago Dr. John Kitzhaber spoke about a plan to provide health care for all Oregonians and it was a standing room only crowd.   


There were none.


Coun. Bode MOVED, SECONDED by Coun. Stanton, that Council move into executive session in accordance with ORS 192.660.(2)(d) to conduct deliberations with the persons designated by the governing body to carry on labor negotiations.  Couns. Arnold, Bode, Dalrymple, Doyle and Stanton voting AYE, the MOTION CARRIED unanimously.  (5:0)

The executive session convened at 7:40 p.m.

The executive session adjourned at 8:05 p.m.

The regular meeting reconvened at 8:05 p.m.


There being no further business to come before the Council at this time, the meeting was adjourned at 8:05 p.m.

Sue Nelson, City Recorder




Approved this 9th day of July, 2007.

Rob Drake, Mayor