BEAVERTON CITY COUNCIL
REGULAR MEETING
SEPTEMBER 18, 2006

CALL TO ORDER:

The Regular Meeting of the Beaverton City Council was called to order by Mayor Rob Drake in the Forrest C. Soth Council Chamber, 4755 SW Griffith Drive, Beaverton, Oregon, on Monday, September 18, 2006, at 6:40 p.m.

ROLL CALL:

Present were Mayor Drake, Couns. Catherine Arnold, Betty Bode, Dennis Doyle and Cathy Stanton. Coun. Bruce Dalrymple was excused. Also present were City Attorney Alan Rappleyea, Chief of Staff Linda Adlard, Finance Director Patrick O'Claire, Community Development Director Joe Grillo, Public Works Director Gary Brentano, Library Director Ed House, Human Resources Director Nancy Bates and City Recorder Sue Nelson.

PROCLAMATIONS:

Mayor Drake proclaimed September 17 - 23, 2006, Constitution Week and September 24 - 30, 2006, Race Equality Week

PRESENTATIONS:

06169 Overview of Washington County Public Safety Measure 34-127

Washington County Sheriff Rob Gordon presented an overview of Washington County's Public Safety Levy, Ballot Measure 34-127, that will be on the November 2006 ballot. He said this levy would support the Sheriff's Office, the District Attorney's Office, the Community Corrections Department, the Juvenile Department and 911 Services. He said this was a four-year levy for Fiscal Years 2007-08 through 2010-11. He said the levy was 42 cents per $1,000 Assessed Valuation (AV) and would generate $72.9 million over four years. He said that was less than the current levy of 43 cents/$1,000 AV.

Gordon said the levy would fund 122 full-time employees (51 deputies, six deputy district attorneys, and 11 probation and parole officers), 108 jail beds, and 17% of the Integrated Public Safety Funding. He said the levy also impacts the City; last year 2,596 people who were arrested in Beaverton went through the County's jail system and this year there has been 1,900 so far. He said last year the City's Municipal Court sentenced 1,150 people to the County's jail system and this year 690 have been sentenced to date. He said this resource was definitely part of the City's criminal justice system.

Gordon said the levy would allow the Sheriff's Office to continue operating at the same level as the last four years. He noted the current levy expired on June 30, 2006. He reviewed in detail the results of the last public safety levy (in the record). Major results were: Reduction in forced prisoner releases; Meth labs in the County were reduced from 75 in 2003 to 6 in 2006; Provided shelter for domestic violence victims; Bolstered the Special Weapons, Drug, ID Theft, and Gang Inter-jurisdiction Enforcement Teams; Reduction in property and juvenile crimes; increased patrols; and increased prosecution rates.

Gordon said this levy was a priority in the County; it would reduce the existing tax rate and provide more services, including four new positions. He said it is a fiscally sound levy and would strengthen the fight against drugs, ID theft and violent crime. He reviewed the services the levy would support which were the same as the services under the prior levy (noted above). He reviewed data from the Oregon Progress Board that showed the crime rates in Washington County were decreasing while in the rest of the state they were increasing (in the record). He said this indicated that Washington County was a safe place to live and supporting this levy would help to ensure that safety would continue. He urged everyone to support Measure 34-127.

Coun. Bode asked how many beds there were in the shelters for domestic violence victims.

Gordon said he was not sure of the total number but he knew no one had been turned away when they needed help.

Coun. Stanton asked for clarification regarding shelters for domestic violence victims.

Gordon said shelters were provided for domestic violence victims and a host of other people who needed help for a variety of reasons.

Coun. Stanton referred to page18 which showed crime rates in Washington County and throughout the state. She asked what defined an urban area.

Gordon said he did not know how the State defined an urban area. He confirmed that the rates depicted in the chart were for all of Washington County.

Coun. Doyle asked where the first cuts would be made if the levy failed.

Gordon replied they had not developed a final plan for that. He said since the levy affects several departments, each department would have to identify what services would be cut. He said in the Sheriff's Office 73 positions would be cut.

Coun. Doyle said he hoped they would not have to take steps backward because that would increase the criminal activity in the County. He said he hoped those supporting the Measure would get the word out to the citizens of the services the levy supports and that it is not just about police services.

Gordon said it was important to note that every police chief in Washington County has publicly endorsed this Levy.

Mayor Drake thanked the Sheriff. He said if the levy failed, the reductions that would occur in the Sheriff's Office, District Attorney's Office and other corrections departments would result in the loss of good people and institutional memory; he said it would take a lot longer to rebuild the collective strength of those departments. He said that was why he was supporting the levy; there is a good working partnership in the County and he urged moving forward and not looking back.

Mayor Drake asked for a motion to adopt a resolution supporting the levy.

Coun. Stanton MOVED, SECONDED by Coun. Doyle that Council approve A Resolution Supporting the Washington County Levy Renewal for Maintaining Public Safety Countywide Services, Ballot Measure 34-127 - November 7, 2006.

Coun. Stanton said the salient point in the presentation was that while we paid .43/$1000 in taxes in the past, we will pay .42/$1000 now for the same high quality service. She said she was pleased to support this resolution.

Couns. Arnold, Bode, Doyle and Stanton voting AYE, the MOTION CARRIED unanimously. (4:0) (Resolution No. 3873)

06170 Overview of the Washington County Cooperative Library Services Levy of November 7, 2006, Measure #34-126

Mayor Drake introduced Eva Calcagno, Washington County Cooperative Library Services (WCCLS) Director and Ed House, Beaverton City Library Director.

Calcagno said the WCCLS works in partnership with eight cities, including Beaverton, and two non-profit associations to provide countywide library service. She gave an overview of Ballot Measure 34-126. She said it was a four-year levy for Fiscal Years 2007-08 through 2010-11. She said it was a fixed rate levy of 17 cents per $1,000 of Assessed Value (AV). She said the total from the levy over four years would be $29.5 million. She said if this levy passes, it would be the first countywide library levy passed since 1996. She said this levy would fund the libraries of Banks, Beaverton, Cedar Mill, Cornelius, Forest Grove, Garden Home, Hillsboro, North Plains, Sherwood, Tigard, Tualatin and West Slope. She said 85% of the levy funds would support operating costs for these 12 libraries and the remaining 15% would support the central services that link the libraries together (WILInet, courier/sharing services, outreach programs and training for childcare providers).

House explained that in the first year the Beaverton City Library would receive approximately $1.2 million from the levy.

Calcagno said the levy is being proposed to maintain current local library services, to support literacy programs for children and to purchase books. She said through the levy they were hoping to avoid additional reductions in services and to maintain local library services through Year 2011, including allowing some libraries to restore previously-reduced hours.

House said if the levy passed, hours would be restored at the Beaverton Library; currently the Library is open 49 hours per week and that could increase to 58 hours per week. He said the book budget and several children's programs would be restored.

Calcagno said they estimated that during the term of the levy library checkouts would increase 43%, topping 11.5 million in the Year 2011. She reviewed the literacy programs for children. She said the levy would allow the purchase of books and materials; countywide the library collection is 1.3 million items and the Beaverton Library has 300,000 of those items.

House said the Beaverton Library currently circulates 1.7 million items annually; by Year 2011 it will be around 2.4 million items. He said Beaverton's summer reading program had an increase of 5.3% in the number of students who signed up and the completion rate was over 12%. He said Beaverton has a Library on Wheels van and four mornings per week a staff member visits 70 different types of daycare facilities, providing books, story times and other resources for those daycare providers.

Calcagno said if the library levy does not pass then the individual cities would have to determine what service levels would be reduced. She said it was likely that hours and book purchases would be reduced. She said additional information could be received from the WCCLS Web site at www.WILInet.wccls.lib.or.us or by calling WCCLS at (503) 846-3222.

Mayor Drake thanked them for the presentation. He noted that House was providing factual information on City time; he was not advocating any position.

Coun. Doyle asked if the City Library was able to increase its open hours to 58, how close would that be to the number of hours that it was open before the reduction.

House said the City Library was at 61 hours before the reductions from the May 2004 Levy failure. He said they would be close to the original service hours.

Coun. Doyle said that would be about an 18% increase over the current hours. He said that was significant, since he has heard from many people about the reduction in hours. He said within two years, the City will have used its Contingency Fund for the Library and that would result in additional reduction in hours. He said recent visitors from France were amazed at the services and functionality of the library system. He said he was confident that the citizens would support the levy as many wanted to reinstate library services.

Coun. Bode said she supported Coun. Doyle's comments. She said she is the Council Liaison to the Library Board and that the Board works hard to support the Library. She said 33% of the households have students. She said residents that do not have students also use the Library. She said the Library is a core activity for seniors and it is a community gathering place where people can go and feel welcomed. She spoke on the importance of supporting the Library as it is an essential part of maintaining the community. She asked everyone to support the levy.

Coun. Arnold asked what the hourly cost was to have the Library open.

House said that dividing the total operating cost by the number of hours open would provide that figure. He said he could get that information to her.

Coun. Stanton spoke in support of the Young Adult Room in the Library as a community resource. She said every text book for grades six through 12 in Beaverton School District was available in the Young Adults Room. She said that was a wonderful partnership with the School District to provide that service; for the Library was an asset to the community. She said she was concerned about the cuts that would have to be made if the levy does not pass. She asked citizens to support Measure 34-126.

Mayor Drake asked if the Council would like to support a resolution for the WCCLS levy.

Coun. Doyle MOVED, SECONDED by Coun. Stanton that Council adopt A Resolution Supporting the Washington County Cooperative Library Services Local Option Levy, Measure 34-126, November 7, 2006 ballot. Couns. Arnold, Bode, Doyle and Stanton voting AYE, the MOTION CARRIED unanimously. (4:0) (Resolution No. 3874)

06171 Presentation from the 2006-2007 Mayor's Youth Advisory Board (MYAB)

Mayor Drake said he started the Mayor's Youth Advisory Board in Year 2000. He said the MYAB Co-Chairs would present the Board's annual work plan.

MYAB Co-Chairs Halah Ilias, Southridge High School and Lulu Xiao, Southridge High School, introduced themselves and distributed MYAB sweatshirts to all the Councilors. They reviewed the projects MYAB would be working on this year, which included producing the brochure 101 Things to Do in Beaverton and TheWhirlpool newsletter, setting up MYAB's independent Web site, developing new By-laws, promoting the library levy and conducting the Youth Summit on October 28 at the Library. Ilias explained the Youth Summit would consist of three forums where youth could discuss topics that affect them. The topics for this year's Summit are: School Funding, School Rights, and Green Schools. They will also have a Youth Summit in October. MYAB members who were present were: Madisen Vogel, Elizabeth Eickelberg and Sumaiya Ahmed from Sunset High School; Hannah Kramer, Aloha High School; Mark Munro and Monica Mohan from Southridge High School; Megan McIntire and Prateek Bhide from Westview High School. Xiao introduced Debbie Baidenmann, staff liaison.

Mayor Drake thanked them for the update. He said all schools (public and private) are invited to interview for the Board and students from grade nine through 12 serve on the Board. He said this was the seventh year of the MYAB and there have been some students who have served every year.

Coun. Doyle congratulated the group for all the work they did this summer. He wished them well on the Youth Summit.

VISITOR COMMENT PERIOD:

Pavel Goberman, Beaverton, declared he was a write-in candidate for State Representative in the 28th District against Jeff Barker. He reviewed his political platform.

COUNCIL ITEMS:

Coun. Stanton said the community parade on Saturday (September 16) was fun and it was nice to have the bands in the parade. She thanked Mayor Drake for continuing the tradition of the parade.

STAFF ITEMS:

Finance Director Patrick O’Claire said he distributed the final budget document to the Council, Budget Committee and City departments. He said as part of the audit process, the auditor was sending out the standard disclosure forms to the Council. He said in addition to the disclosure form, there would be a letter with eight questions regarding the Council's understanding of internal controls in the City. He said it was okay to respond "I do not know" if applicable and if the Councilors have any questions they are to call the auditor. He said on Thursday, November 16, 2006, the Supplemental Budget Committee meeting would be held at 6:30 p.m., in the Second Floor Conference Room of City Hall.

CONSENT AGENDA:

Coun. Stanton MOVED, SECONDED by Coun. Bode, that the Consent Agenda be approved as follows:

06172 Liquor License: New Outlet - Richard's

06173 A Resolution Authorizing an Intergovernmental Agreement with Washington County Relating to Transient Room Taxation (Resolution No. 3872)

06174 Authorization to Enter into an Intergovernmental Agreement with Clean Water Services for Sanitary Sewer Rehabilitation in the Sandberg Subdivision

06175 Authorization to Enter into an Intergovernmental Agreement with Clean Water Services for Sanitary Sewer Rehabilitation in the South Central “A” Area

06176 Classification Changes

Contract Review Board:

06177 Authorize the Mayor to Award a Bid for Chiller and Boiler Equipment Procurement for the Beaverton Central Plant Subject to Council Ratification

06178 Authorize the Mayor to Award a Bid for the Installation of a Chiller, Boiler and Related Equipment for the Beaverton Central Plant Subject to Council Ratification

06179 Reject Bid - Wilson Drive Waterline Replacement Project

Coun. Stanton referred to Agenda Bills 06174 and 06175, Intergovernmental Agreements with Clean Water Services (CWS), and said she had asked staff why the agreements were being done after the completion of the work for the Sandberg Subdivision (Agenda Bill 06174). She said the answer she was given was that for Inflow and Infiltration (I&I) projects, CWS likes the work to be done before it enters into an agreement to split the costs. She said that was fine for Agenda Bill 06174 as that project was done; however, the South Central "A" area project in Agenda Bill 06175 was also an I&I project, and the agreement was being signed prior to the work being done. She asked why the difference between the two projects.

Brentano said normally the I&I projects are refunded to the City by CWS after a project is constructed because the full costs are only known once construction is completed. He said these projects had been scheduled for a long time and CWS inquired if the City still planned on doing South Central "A". He said the IGA for South Central "A" was being done in advance as a placeholder to alert CWS that the City will do this project this fiscal year and will request that CWS refund the construction costs in the near future.

Coun. Stanton asked if CWS could choose to bump the City, since this was a placeholder.

Brentano said that was correct. He said other jurisdictions had proposed projects and CWS was looking at what projects it could fund if the City chose to not proceed with South Central "A". He said this IGA alerts CWS that the City is proceeding; CWS could then decide what projects to fund in its next budget cycle.

Coun. Arnold said she did not see any amounts in the proposed agreements.

Brentano said during the course of the projects' development, data would be given to CWS to track the costs of the repairs. He said from this data CWS is able to determine what its 50% share of the cost would be. He said when the construction is completed, CWS would get a spreadsheet that shows the total costs, of which they have agreed to pay 50%. He explained in detail the process by which CWS decides which projects it will fund each year. He said as part of the process, CWS has already agreed to projects it will fund and has received preliminary cost figures for the projects. He said these preliminary figures are very close to the final construction costs.

Question called on the motion. Couns. Arnold, Bode, Doyle and Stanton voting AYE, the MOTION CARRIED unanimously. (4:0)

ORDINANCES:

Second Reading:

Rappleyea read the following ordinances for the second time by title only:

06164 TA 2006-0005 Facilities Review Text Amendment (Ordinance No. 4404)

06165 TA 2006-0006 ( Lot Line Adjustment/Consolidation) (Ordinance No. 4405)

06166 An Ordinance Amending Ordinance No. 4187, Figure III-1, the Comprehensive Plan Land Use Map and Ordinance No. 2050, the Zoning Map for Property Located in South Beaverton; CPA 2006-0004/ZMA 2006-0003 (Ordinance No. 4406)

06167 An Ordinance Amending Ordinance No. 4187, Figure III-1, the Comprehensive Plan Land Use Map and Ordinance No. 2050, the Zoning Map for Two Properties in Northwest Beaverton; CPA 2006-0010/ZMA 2006-0013 (17200 & 17225 NW Corridor Court) (Ordinance No. 4407)

Coun. Stanton MOVED, SECONDED by Coun. Doyle, that the ordinances embodied in Agenda Bills 06164, 06165, 06166, and 06167, now pass. Roll call vote. Couns. Arnold, Bode, Doyle and Stanton voting AYE, the MOTION CARRIED unanimously. (4:0)

ADJOURNMENT:

There being no further business to come before the Council at this time, the meeting was adjourned at 8:00 p.m.

APPROVAL:

Approved this 16th day of October, 2006.

__________________________________
Rob Drake, Mayor