MARCH 6, 2006


The Regular Meeting of the Beaverton City Council was called to order by Mayor Rob Drake in the Forrest C. Soth Council Chamber, 4755 SW Griffith Drive, Beaverton, Oregon, on Monday, March 6, 2006 at 6:35 p.m.


Present were Mayor Drake, Couns. Catherine Arnold, Dennis Doyle and Cathy Stanton. Coun. Betty Bode was excused. Also present were City Attorney Alan Rappleyea, Chief of Staff Linda Adlard, Finance Director Patrick O’Claire, Community Development Director Joe Grillo, Engineering Director Tom Ramisch, Operations/Maintenance Director Gary Brentano, Library Director Ed House, Human Resources Director Nancy Bates, Police Chief David Bishop and City Recorder Sue Nelson.


06036 Presentation of Shields and Swearing In of Two Officers to the Beaverton Police Department

Mayor Drake welcomed the new Police Officers to the City of Beaverton.

Chief Bishop swore in Officers Michael George and Patrick McNair. Mayor Drake presented the officers with their shields.

Chief Bishop thanked the officers’ families and friends for their support of these officers as they start their careers.

06037 Traffic Signal Maintenance, Street Lighting and Street Markings Programs Presentation

Operations Supervisor Steve Brennan presented a PowerPoint presentation about the Traffic Signal Maintenance, Street Lighting and Street Markings Programs (in the record). He said the goals of the Traffic Signal Maintenance Program were to:  1) Provide highly reliable and safe traffic control at signalized intersections, pedestrian crosswalks and school zones; and 2) To install and maintain a high quality signage system for the City’s streets. He reviewed the Traffic Signal Maintenance Program in detail (in the record). He said the City maintains its own traffic signals, and also the County’s and State’s traffic signals through intergovernmental agreements with both agencies.

Brennan reviewed recent upgrades to the traffic signals. He said City signals were retrofitted with LEDs (light emitting diode) replacing the incandescent lamps. He said the LEDs have a longer life span and consume 70% less energy than incandescent lamps. He said flashing yellow left–turn signal heads were installed on 21 City signals and on 11 State signals. He said the advantages of the flashing yellow signals were that traffic flow at left turns continues and that saves fuel for the motorist. He said these lights would be installed in six additional locations by the end of FY 2005–06. He showed a picture of the signal head and where the lights were installed. He said an additional upgrade was the addition of Pedestrian Count Down Heads to the traffic signals.

Brennan reviewed the Traffic Sign Maintenance Program. He said there were 16,775 signs in the City Inventory. He said the signs were being digitally mapped; this data would be used by City crews to identify maintenance needs. He said as of February 2006, data gathering on the signs was 70% complete. He showed a sample of the Arcview digital map that designated the sign locations with identification numbers. He said by entering the identification number into the Arcview system, complete information on the sign would be available. He reviewed how signs were identified.

Brennan reviewed the Street Marking Program. He said there were 65.42 miles of traffic markings in the city. He said the raised pavement markers, thermoplastic and painted markers, were being replaced by the Dura–Stripe/Dura–Set traffic paint. He said the Dura–Stripe products were more durable, had the highest reflectivity rating of all products and provided ideal visibility in wet conditions and were more cost effective in application and longevity. He showed streets where Dura–Stripe was applied.

Brennan reviewed the Street Lighting Maintenance Program. He said the City’s policy was a 24 hours response to maintenance calls and 72 hours for repair of the light. He reviewed the City’s street light assets. He said the City maintained 3,753 street lights and Portland General Electric (PGE) maintained 2,966 street lights.

Coun. Stanton asked if the PGE maintained street lights were in a certain area.

Brennan explained it is usually an entire road that either PGE or the City maintains; PGE maintains the lights on Allen Boulevard and the City maintains the lights in downtown Beaverton.

Coun. Stanton referred to the 304 City owned lights that were maintained by PGE and asked if there was a plan in effect to have the City take over the maintenance.

Brennan explained they were converting the lights where possible but it would require the installation of a converter. He said in some cases it would not be feasible because the light was attached to a PGE pole and the City would not have access.

Coun. Stanton asked if the lights in new developments were maintained by the City.

Brennan replied as new developments go through the planning process, staff makes sure that the lights are maintained by the City. He said the Street Lighting section started a program to replace old, worn wiring and fixtures in several parts of the city as opportunities and funding were available. He said this will stabilize costs and provide a reliable and efficient system for the city. He showed where this was done on Watson Avenue and said Broadway Avenue, between Watson Avenue and E Street, was identified as a future project.

Mayor Drake thanked Brennan for the presentation.

Coun. Doyle referred to the traffic signal maintenance on Scholls Ferry Road and asked if the City was performing maintenance only; not regulating the signal controls.

Brennan said the County still controls the timing on the traffic signals and confirmed the City was only in charge of the maintenance on these lights.

Coun. Doyle referred to the street markings and asked how much would be saved, over a ten–year period, by changing to the Dura–Stripe/Dura–Set products.

Brennan said once the major conversions were underway, the City would probably save 50% on materials alone and the labor to apply the product would decrease a great deal, which would be a big savings.

Coun. Arnold asked when the signalization of Scholls Ferry was last reviewed.

Traffic Engineer Randy Wooley said the County recently adjusted the lights on Scholls Ferry Road, between Washington Square and Murray Boulevard. He said he has received mixed comments as to whether it is better or worse.

Mayor Drake complimented staff for their customer service when the City receives comments about the signals.

Coun. Doyle said the flashing yellow left–turn arrows and count down lights for pedestrians have been well received by the citizens.

Coun. Stanton thanked staff for removing the flashing yellow left–turn arrow from Denney Road and Hall Boulevard, as she felt it was not safe at that location.

06038 Presentation of the Distinguished Budget Presentation Award and Certificate of Recognition for Budget Preparation to Joanne Harrington for the City’s FY 2005–06 Annual Budget Document

06039 Presentation of the Certificate of Achievement for Excellence in Financial Reporting and the Award of Financial Reporting Achievement to J.J. Schulz for the City’s FY 2003–04 Comprehensive Annual Financial report

Finance Director Patrick O’Claire introduced Budget Coordinator Joanne Harrington and Senior Accountant J.J. Schulz. He said the City and these two staff members were being presented with awards from the Government Finance Officers Association of the United States and Canada (GFOA). He said the Distinguished Budget Presentation Award and Certificate of Recognition were being presented to Ms. Harrington and the Certificate of Achievement for Excellence in Financial Reporting and the Award of Financial Reporting Achievement were being presented to Ms. Schulz. He said these were the two highest awards a municipality could receive for its budget and annual financial report. He said this was the 18th consecutive year the City had received the Distinguished Budget Presentation Award. He said Ms. Harrington was the individual primarily responsible for preparing the City’s annual budget document.

Mayor Drake presented the Distinguished Budget Presentation Award and Certificate of Recognition to Ms. Harrington. He thanked her for her excellent work.

O’Claire said the second award was the Certificate of Achievement for Excellence in Financial Reporting and the Award of Financial Reporting Achievement which was being presented for the FY 2003–04 Annual Financial Report. He said this was the 26th consecutive year the City has received this certificate. He said the Award was being presented to Ms. Schulz as the staff member primarily responsible for the City’s having earned this award for this fiscal year.

Mayor Drake presented the Certificate of Achievement and the Award of Financial Reporting Achievement to Ms. Schulz and thanked her for her excellent work. He said he and the Council were aware of the excellent work done by the Finance Department staff.

Coun. Stanton asked O’Claire if he knew how many cities submit applications for this recognition and how many cities receive the certification.

O’Claire said the City did receive a summary of results, from the prior fiscal year, of all the entities that submitted an award and the number of years they received the award. He said he did not believe there were statistics on who submitted an application and then received an award.

Coun. Stanton asked how Beaverton compared to other cities in Oregon.

O’Claire said Beaverton was one of the higher rated cities in terms of the length and duration of the achievement. He said the City of Hillsboro did not apply for the Distinguished Budget Award Program. He said the City was always commended by the auditors for having a draft financial statement ready for review when they come in to start the audit. He said Beaverton was the only city in Oregon to do this. He said the auditors have always complimented the City staff on their high level of knowledge, integrity and forthrightness in preparing the financial statement.

Coun. Doyle complimented and thanked the entire Finance Department staff for their excellent work. He said he had been on the Audit Committee for several years and the auditors were truly impressed with the City’s work.


Henry Kane, Beaverton, said he had Metro’s maps showing the proposed toll lane on Highway 217. He said the map was rudimentary and showed a rush–hour toll lane that would operate two to three hours during the work week. He said the design concept pictures were not backed by engineering documents. He said he could not find any evidence that engineering was done and without engineering the cost estimates could not be determined. He said someone in ODOT said the use of vehicle fuel and vehicle taxes did not violate the Oregon Constitution, but rulings of the Oregon Supreme Court were to the contrary. He said he felt this proposal was dead on arrival.

Ray Stiles, Beaverton, addressed the Council concerning noise problems in his apartment complex in the Southridge neighborhood.


 There were none.


There were none.


Coun. Stanton MOVED, SECONDED by Coun. Doyle, that the Consent Agenda be approved as follows:

Minutes of the Regular Meetings of February 6 and 13, 2006

06040 Boards and Commissions Appointment—Heyke Nickerson to Human Rights Advisory Commission

06041 Traffic Commission Issues No.:

TC 590 Yield Control on SW 162nd Avenue at Jay Street

TC 591 Parking Restrictions on SW Jay Street Between160th Avenue and 162nd Avenue

Contract Review Board:

06042 Bid Award – Demolition of the Westgate Theater Project

Coun. Stanton thanked staff for answering her questions.

Question called on the motion. Couns. Arnold, Doyle and Stanton voting AYE, the MOTION CARRIED unanimously. (3:0) Couns. Arnold and Stanton abstained from voting on the February 6, 2006 Minutes as they were not at that meeting.


City Attorney Alan Rappleyea said on Agenda Bill 06043, Ordinance No. 4385, regarding the inventory of prisoner personal property, the first reading would be this evening and the second reading would be March 20, 2006. He said the ordinance would retain the emergency clause and would take effect upon adoption after the second reading.

 First Reading:

Coun. Doyle MOVED, SECONDED by Coun. Stanton, that the rules be suspended, and that the ordinance embodied in Agenda Bill 06043 be read for the first time by title only at this meeting, and for the second time by title only at the next regular meeting of the Council. Couns. Arnold, Doyle and Stanton voting AYE, the MOTION CARRIED unanimously. (3:0)

Rappleyea read the following ordinance for the first time by title only:

06043 An Ordinance Amending the Beaverton Code in Chapter Two Relating to the Inventory of Prisoner Personal Property and Declaring an Emergency (Ordinance No. 4385)

Second Reading:

Rappleyea read the following ordinances for the second time by title only:

06030 An Ordinance Requiring Use of Criminal Offender Information for Applicants for City Employment (Ordinance No. 4381)

06031 TA 2005–0008 Amendment of Quasi–Judicial Zoning Map Amendment Approval Criteria (Ordinance No. 4382)

06032 CPA 2005–0010 Amendment to Add the SC–E Zone to Sections 3.2 and 3.14 of the Comprehensive Plan (Ordinance No. 4383)

06033 An Ordinance Prohibiting Vehicle Camping in Parking Lots Associated with Commercial Structures (Ordinance No. 4384)

Coun. Stanton MOVED, SECONDED by Coun. Doyle, that the ordinances embodied in Agenda Bills 06030, 06031, 06032 and 06033 now pass. Roll call vote. Couns. Arnold, Doyle and Stanton voting AYE, the MOTION CARRIED unanimously. (3:0)


There being no further business to come before the Council at this time, the meeting was adjourned at 7:30 p.m.

Sue Nelson, City Recorder




Approved this 20th day of March, 2006.

Rob Drake, Mayor