BEAVERTON CITY COUNCIL
SPECIAL MEETING AND BUSINESS ROUNDTABLE
SEPTEMBER 27, 2004

CALL TO ORDER:

The Special Meeting of the Beaverton City Council was called to order by Mayor Rob Drake in the First Floor Conference Room of the Beaverton City Hall , 4755 SW Griffith Drive , Beaverton , Oregon , on Monday, September 27, 2004 , at 6:35 p.m.

INTRODUCTIONS:

Present were Mayor Drake, Couns. Betty Bode, Dennis Doyle, Fred Ruby, Forrest Soth and Cathy Stanton. (Coun. Bode left the meeting early due to illness.) Also present were Chief of Staff Linda Adlard , Economic Development Manager Janet Young and City Recorder Sue Nelson .

Others in attendance from outside agencies were: LaVonne Reimer, BCSI Consultant; Rich Bader, Easy Street, SAO; Stuart Cohen, OSDL (Open Source Development Lab); Wayne Embree, Cascadia Partners; Larry Wade, SAO; Pat Scruggs, OECDD; Cheryl Vandemore, Consultant for OSDL.

BUSINESS INCUBATOR

Mayor Drake welcomed everyone to the Business Roundtable.

Economic Development Manager Janet Young updated Council on the Beaverton Center for Software Innovation (BCSI), the business incubator being developed in Beaverton . She said a short-term lease for temporary space was signed for the Cornell Oaks Corporate Park , at 158 th Avenue and Cornell Road . She explained they were not able to find adequate space in downtown Beaverton so the location was moved to Cornell Oaks. She said minor work was needed on the facility and the companies would be able to move in after January 1, 2005 .

Young spoke on the need to develop partnerships in this area to ensure the success of the BCSI. She explained there were many top level partners in this area who were valuable resources for BCSI and they were eager to help, including the Open Source Development Lab (OSDL).

Stuart Cohen, OSDL (Open Source Development Lab), explained the purpose of OSDL was to promote the world-wide use of Linux. He reviewed in detail what Linux was, how OSDL developed and the type of work done at OSDL.

LaVonne Reimer, BCSI Consultant, thanked the Council for making the investment in the incubator and stated economic development for this region was extremely important. She explained what was needed to get the incubator off the ground was corporate partnerships and sponsorships, new businesses with access to “thought leadership” to work on new ways to design software and build business, and linkage to the investment community. She reviewed the business plan goals which Council previously approved for this project and the entrepreneurial work she was doing to assist staff in developing partnerships and resources for the BCSI.

Rich Bader, Easy Street and Software Association of Oregon (SAO) Board, explained what the SAO was doing to encourage the development of software businesses in the Portland metropolitan region. He said SAO was focusing its efforts on helping make the BCSI successful and it was in full support of the incubator. He explained Easy Street was a computer data and service center that supported all major computer systems including the Linux System.

Coun. Bode left the meeting due to illness.

Pat Scruggs, Oregon Economic & Community Development Division (OECDD), explained why she thought the incubator was going to be successful and added there was a lot of local, state and international interest in the incubator. She stated OECDD valued and supported this project.

Young explained staff was moving forward on this project and would be looking seriously at the opportunities available from these resources.

Mayor Drake thanked everyone for the presentations.

Mayor Drake declared a brief recess at 8:00 p.m.

Mayor Drake reconvened the meeting at 8:10 p.m.

Chief of Staff Linda Adlard explained Council had asked her to do a brief work session regarding the Library Budget. She said the City had projected a $1.5 million deficit at the end of Fiscal Year 2006-07. She said that given the Washington County levy failed in the May election, the Council would adopt a “status quo” Library budget awaiting the County’s decision whether to place the measure on the November ballot. Ms. Adlard further said that Council had instructed staff to return to them if the measure was not placed on the November ballot so the Council could review further recommendations and final status of the budget. She explained the levy failed and there had been much staff analysis internally, with the help of a private consultant on scheduling and staffing recommendations. She said staff wanted to discuss that with the Council. She said it was staff’s recommendation to discuss this in executive session given that it involved employees’ positions and funding. She asked Council to move into executive session.

EXECUTIVE SESSION:

Following the Business Roundtable, the City Council adjourned to an Executive Session in the Forrest C. Soth City Council Chamber, on the first floor of Beaverton City Hall , 4755 SW Griffith Drive , Beaverton , Oregon .

Mayor Drake explained Coun. Bode left the meeting earlier due to illness and was not present to participate in this session.

Coun. Soth MOVED, SECONDED by Coun. Doyle, that Council move into executive session in accordance with ORS 192.660(1)(d) to conduct deliberations with the persons designated by the governing body to carry on labor negotiations. Couns. Doyle, Ruby, Soth and Stanton voting AYE, the MOTION CARRIED unanimously. (4:0)

The executive session convened at 8:10 p.m.

The executive session adjourned at 10:10 p.m.

The special meeting reconvened at 10:12 p.m.

Coun. Doyle MOVED, SECONDED by Coun. Soth that, given the information presented by staff in the executive session regarding the Library Budget, the Council instruct staff to carry out the modifications as presented and discussed. Couns. Doyle and Soth voted AYE, Couns. Stanton and Ruby voted NAY.

Mayor Drake noted for the record there was a tie and he was voting to break the tie. Mayor Drake voted AYE. MOTION CARRIED. (3:2).

ADJOURNMENT

There being no further business to come before the Council at this time, the meeting was adjourned at 10:15 p.m.

APPROVAL:

Approved this 11th day of October, 2004.

__________________________________
Rob Drake, Mayor