BEAVERTON CITY COUNCIL
REGULAR MEETING
JUNE 21, 2004

CALL TO ORDER:

The Regular Meeting of the Beaverton City Council was called to order by Mayor Rob Drake in the Forrest C. Soth City Council Chamber, 4755 SW Griffith Drive , Beaverton , Oregon , on Monday, June 21, 2004 , at 6:35 p.m.

ROLL CALL:

Present were Mayor Drake, Couns. Betty Bode, Dennis Doyle, Forrest Soth and Cathy Stanton. Coun. Fred Ruby was excused. Also present were Chief of Staff Linda Adlard , City Attorney Alan Rappleyea , Finance Director Patrick O'Claire , Community Development Director Joe Grillo , Engineering Director Tom Ramisch , Operations/ Maintenance Director Gary Brentano , Library Director Ed House, Police Chief David Bishop, Economic Development Manager Janet Young , Waste/Storm Water Manager Terry Priest and City Recorder Sue Nelson .

PRESENTATIONS:

04120 - Presentation of Shields and Swearing In of Newly Appointed Sergeants to the Beaverton Police Department

Police Chief Dave Bishop swore in new sergeants Adam Spang and Darren Fletchall, both of whom were promoted from within the Police Department. He thanked the officer's families and friends for their support of the officers.

Mayor Drake presented the shields to the officers.

04121 - Beaverton Arts Commission's Annual Awards

Charmaine Anderson, President Beaverton Arts Commission (BAC) introduced BAC President-Elect Linda Aleskus. Aleskus announced the BAC's 2004 Annual Art Awards winners and Mayor Drake presented the awards to the winners who were present. The award winners were:

Judy Dean, Outstanding Achievement in Art by an Elementary Student;

Brandon Garbot, Outs tand ing Achievement in Music by an Elementary Student;

Katlin Simone, Outs tand ing Achievement in Art by a Middle School Student;

Michelle Leipzig, Outs tand ing Achievement in Music by a Middle School Student;

Katie Greenseth, Outs tand ing Achievement in Art by a High School Student;

Erik Nielsen, Outs tand ing Achievement in Music by a High School Student;

Ano Anahid Youssefian, Outs tand ing Art Educator;

Vickie Henry, Outs tand ing Music Educator;

Pacific Festival Ballet, Arts in the Community - Performing Arts;

The Golden Gallery and co-founders Laura Ross-Paul and Alex Paul, Art in the Community - Performing Arts;

Maria Choban, Spirit of the Arts;

Robert Brummitt, President's Award;

Carol Rogat, Volunteer of the Year;

Typhoon Restaurant and owners Steve and Bo Kline, Outs tand ing Business Support of the Arts.

04122 - Project Update - Beaverton Software-Focused Business Incubator

Economic Development Manager Janet Young updated Council on the Business Incubator Project. She reported staff was close to finding the right space, which had been a challenging issue. She said once the location was settled, staff could begin working on a number of other items. She reviewed the handouts prepared by the City to give potential tenants and explained the Software Association of Oregon's Start-up Committee had been interviewing potential companies that might be interested in locating in Beaverton. She reported the legal aspects of the project to start the incubator took a great deal of time; the incubator would work under the auspices of the Beaverton Central Plaza Management Group, an existing non-profit corporation. She noted the Web site address was established though the site was not live yet. She noted staff attended incubator conferences and toured several incubator sites which was useful for design purposes.

Coun. Stanton asked if the old movie studio on the corner of Fourth Street and Erickson Avenue was considered as a future incubator site.

Young replied the building was too small; they were looking for a space between 15,000 and 20,000 square feet. She said they conducted a comprehensive search for space.

Coun. Doyle asked if the space issue would be finalized by the end of the month.

Young replied they hoped to have the space confirmed by then though all the paperwork might not be concluded.

04123 - Healthy Streams Implementation Alternatives

Operations Director Gary Brentano introduced Waste/Storm Water Manager Terry Priest. Brentano explained this presentation was to review tasks the Operations Division would be implementing soon related to Goal 5 and the Healthy Streams Initiative sponsored by Clean Water Services.

Waste/Storm Water Manager Terry Priest presented a Power Point slide presentation of Beaverton Creek and explained staff inspected the creek to determine what needed to be done to clean and maintain the area. He reviewed areas where debris and weeds needed to be cleaned out. He explained they contacted The Riverkeepers, and would be contacting the Friends of Beaverton Creek and property owners along the creek, to see if they were willing to help in the cleanup. He showed areas where blackberries had taken over and needed to be cleared, and where trees needed to be planted.

Priest explained the City's objective was to work as partners with the property owners and non-profit groups to clean and maintain the area. He reported three catch basins in the area had been damaged, so staff spoke with property owners about the importance of maintaining the basins. He said within one month the basins were repaired. He explained staff was working successfully with business owners to correct problems in the Grease Trap Program. He said the Grease Trap Program was established by City ordinance and required by the Federal government. The ordinance required restaurants to have a device (grease trap) to trap debris, which then had to be disposed of. He said the restaurant owners were working cooperatively with the City to comply with the law.

Priest showed an area of the creek bank at the end of Milliken Way , where improvements were done to provide better filtering and drainage. He said whenever streets were being constructed or overlaid, staff was checking the infrastructure to make improvements to filtering and drainage systems. He said the creek would be posted to let people know the creek was part of the watershed and that whatever people do around the area affected the overall water system of the Tualatin River . He explained street sweeping was done to prevent debris washing into the system and showed pictures of catch basins and explained how the basins and filter systems worked.

Coun. Stanton asked what CDS stood for (pictured on the slide).

Brentano explained it was a pre-cleaning device that created a whirlpool to spin the solids out of the water.

Mayor Drake asked how wide the pipes were at that point.

Priest estimated two to three feet.

Coun. Soth asked if the catch basins were oil/water separators and how often the oil was removed from the top.

Priest replied they were separators and explained the catch basins were cleaned once a year and the larger water quality structures twice a year.

Coun. Soth asked what chemical would be used along a stream bank to remove noxious vegetation. He asked if Rodeo was available for use along stream banks.

Brentano explained they used the Glyphosate instead of Rodeo because it had a reduced impact and degraded quickly under ultraviolet light.

Coun. Soth said there was an area near the community garden which was completely overtaken by morning glory; it was endangering the cedar trees, which could kill them. He asked if the Glyphosate or Rodeo would be fully effective after the growing season.

Brentano replied the usual approach was to come in early in the spring before people planted and come back during the year. He said if it could be eliminated early, maintenance would be simple.

Coun. Doyle asked how the City regulated the cleaning and maintenance of catch basins on private property.

Brentano replied the City partnered with property owners; the City provided the structure and the property owner maintained it and kept it clean. He said in the long-term, it was a low-cost way to improve water quality.

Coun. Doyle asked how the work was monitored.

Brentanno explained Clean Water Services monitored water quality on several sites along Beaverton Creek. The City used those sites on a repetitive basis to check the progress and results as improvements were made over time. He said that after they learned what things worked best for the least cost, then they would do those things in other creeks in other areas.

Coun. Bode asked if the debris in Beaverton Creek could be separated by percentage of natural debris and human debris.

  Priest said he did not have that number.

Coun. Bode asked if there was more community education and awareness, would it reduce the amount of debris in the stream.

Brentano explained in terms of debris the creek was better this year than it was in the past. He said people were becoming aware that the creek was not an appropriate place to dump litter.

Coun. Stanton said for five years her Neighborhood Association worked to clean Greenway Park in Fanno Creek. She said each year the cleanup was less than previous years. She said there were many groups that were interested in helping clean the creeks and asked if outside groups would be invited to help with the cleanup.

Priest said they hoped to develop a plan for groups to work together to handle the cleaning and maintenance. He said staff would probably be more involved in the tree plantings which was done in the fall.

Coun. Stanton stated "Friends of Trees" was a good group that could help with tree planting. She said she had a fondness for blackberry bushes because they provide habitat sanctuary for small animals and they were a very good screen. She said she appreciated that they were improving the storm drains while doing other infrastructure work. She asked how often the storm drains were cleaned.

Priest said they were cleaned after rain storms.

Coun. Stanton said other cities were adopting ordinances against leaf blowers because people were blowing grass clippings and leaves into the street which then go into the storm drains. She asked if the Operations Department had looked at that.

Mayor Drake said the problem was not blowers but that people were putting the leaves in the public right of way, which was against City ordinance. He said the City did not clean leaves from people's private property.

Coun. Stanton said she had bark dust delivered and the company put it on the street. She asked if staff had talked to businesses about not dumping landscape material on the streets.

Brentano explained that a letter was sent each year to all landscape companies operating in the area asking them to be careful with catch basins to prevent clippings from going into the basins because it interfered with the function of the basin and it created prime mosquito habitat. He noted the City ordinance does allow people to have supplies dropped on the street provided it was removed fairly quickly.

Mayor Drake complimented Brentanno, Priest and the staff for their work with citizens and their proactive approach. He noted they were successful in their approach and were working toward maintaining a livable community.

Coun. Doyle said he thought people believed if they put the leaves in the street the street sweepers would pick them up. He asked if the City provided notice to people that the leaves have to go into containers to be removed by the sanitary companies.

Brentano explained a notice is placed in every fall issue of Your City .

Coun. Soth said he thought Portland encouraged people to put leaves in the streets and in Beaverton it was discouraged, which may have confused citizens.

Mayor Drake explained every service had a cost. He noted the City's service and tax rates were at the average or below average level, and the goal was to keep costs down. He thanked staff for the presentation.

CITIZEN COMMUNICATIONS:

There were none.

COUNCIL ITEMS:

Coun. Stanton reminded everyone of the Council's Picnic in the Park at Camille Park, Thursday, June 24, 2004 , at 6:00 p.m.

Mayor Drake presented an update concerning the sidewalk cleanup issue on Hart Road that was brought to Council by a citizen at the last Council meeting. He reported Code Enforcement followed up and the shrubs were trimmed. He said the redwood tree that was encroaching on the walk was on the City's Significant Tree Inventory and the City would be hard pressed to replace the tree without doing major work. He distributed pictures of the tree to Council. He said some tree trimming was done but the current status was though it was a bit tight through the area, it was an existing condition and the City was locked in with a very significant redwood tree.

STAFF ITEMS:

There were none.

CONSENT AGENDA:

Coun. Soth MOVED, SECONDED by Coun. Doyle, that the Consent Agenda be approved as follows:

04124 - Boards and Commissions Appointment - Carl B. Teitelbaum - Traffic Commission

04125 - Liquor License: New Outlet - Chipotle Mexican Grill, Inc.

Contract Review Board:

04126 - Consultant Contract Award - Erickson Storm Drain and Sanitary Sewer Improvements; Storm Drains Located at Lombard , 155 th , and 112 th South of Allen Boulevard

Question called on the motion. Couns. Bode, Doyle, Soth and Stanton voting AYE, the MOTION CARRIED unanimously. (4:0)

PUBLIC HEARINGS:

04127 - Proposed Storm Drain Monthly Rate Increase for System Operations

Finance Director Patrick O'Claire reviewed the staff report in detail (in record). He said the proposal was for a 25-cent increase for the City's storm drain base monthly charge for Fiscal Year 2004-05. He said this would be an annual increase of about $3.00 for a single-family residence. He explained Clean Water Services set the base amount that could be charged at $4.00/ESU (Equivalent Service Unit). He said the City currently levied $3.50 of that rate and the increase would bring the levy to $3.75. He said this base charge was used for operations. He noted the City also had a $2.00 monthly service charge per ESU to maintain/rehabilitate deficient and failing storm drain system facilities. He said that was a separate revenue source that was used for engineering and capital projects only.

Mayor Drake explained the $2.00 service charge was authorized through a public hearing process and it was used to fund improvements to the storm drain system. He explained the City had significant flooding issues in some of the older parts of the City; those funds were used to alleviate flooding or create more capacity for holding water during a heavy rain storm.

O'Claire confirmed that was correct and that in the last three fiscal years, Central Interceptor Projects 1, 2 and 3 were funded from the service charge. He said this year $1,000,000 would be spent in storm drain improvements and next year $1,400,000 was proposed for storm drain improvements.

Coun. Bode asked how many storm drains were in the City.

O'Claire advised there were 201 miles of storm drain culverts, 4,334 manholes, 8,993 catch basins, 3.8 miles of storm ditches, 77 storm grates, 105 public drainage facilities, 13 new storm water filters being installed this year, and 145 pollution control structures.

Coun. Stanton said she was comfortable with the increase. She confirmed with O'Claire that Clean Water Services had no plans to raise the $4.00 base rate at this time. She noted this might be affected by the Tualatin Basin Study and the Healthy Streams Plan, but that would be based on all jurisdictions agreeing on what would be done.

Mayor Drake opened the hearing.

There was no one who wished to testify.

Mayor Drake closed the public hearing.

Coun. Doyle MOVED, SECONDED by Coun. Soth, that Council approve the rate increase of 25-cents for the Storm Drain Monthly Base Charge beginning July 1, 2004, as outlined in Agenda Bill 04127. Couns. Bode, Doyle, Soth and Stanton voting AYE, the MOTION CARRIED unanimously. (4:0)

ORDINANCES:
Second Reading :

City Attorney Alan Rappleyea read the following ordinances for the second time by title only:

04116 - TA 2004-0007 (Spring 2004 Omnibus) (Ordinance No. 4312)

04117 - An Ordinance Amending Ordinance No. 4187, Figure III-1, the Comprehensive Plan Land Use Map and Ordinance No. 2050, the Zoning Map, for Property Located at 1115 NW 158 th Avenue, CPA 2004-0007/ ZMA 2004-0007 (Ordinance No. 4313)

04118 - An Ordinance Annexing Property Generally Located at 9775 SW Denney Road to the City of Beaverton : Expedited Annexation 2004-0010 (Ordinance No. 4314)

04119 - An Ordinance Amending Ordinance No. 4187 Figure III-1, the Comprehensive Plan Land Use Map and Ordinance No. 2050, the Zoning Map, for Property Located at 9775 SW Denney Road; CPA 2004-0009/ ZMA 2004-0009 (Ordinance No. 4315)

Coun. Soth MOVED, SECONDED by Coun. Stanton , that the ordinances embodied in Agenda Bills 04116, 04117, 04118 and 04119, now pass. Roll call vote. Couns. Bode, Doyle, Soth and Stanton voting AYE, the MOTION CARRIED unanimously. (4:0)

ADJOURNMENT

There being no further business to come before the Council at this time, the meeting was adjourned at 8:00 p.m.

APPROVAL:

Approved this 28th day of June, 2004.

__________________________________
Rob Drake, Mayor