FEBRUARY 24, 2003
The Regular Meeting of the Beaverton City Council was called to order by Mayor Rob Drake in
the Forrest C. Soth Council Chambers, 4755 SW Griffith Drive, Beaverton, Oregon, on
Monday, February 24, 2003 at 6:38 p.m.
Present were Mayor Drake, Couns. Betty Bode, Dennis Doyle, Fred Ruby, Forrest Soth and
Cathy Stanton.   Also present were City Attorney Mark Pilliod, Finance Director Patrick
O'Claire, Community Development Director Joe Grillo, Engineering Director Tom Ramisch,
Human Resources Director Sandra Miller, Operations/Maintenance Director Gary Brentano,
Library Director Ed House, Police Chief David Bishop, Project Engineer Jim Brink,
Transportation Engineer Randy Wooley, and Deputy City Recorder Catherine Jansen.
Mayor Drake acknowledged the proclamation recognizing the Oregon Falun Dafa.
Presentation on the Farmington Road Improvement Project (Murray Boulevard to Hocken
Engineering Director Tom Ramisch explained the Project Engineer would make the
presentation to Council, along with members of his Project Advisory Team.  He noted that on
Exhibit Page1 (the staff report map), 141st Avenue and 139th Avenue were transposed; he said
staff would correct the exhibit. 
Project Engineer Jim Brink introduced the Project Advisory Team: Public Involvement
Coordinator Trudy Rippe, Design Engineer Dan Houf of Harper Houf Righellis, and Project
Advisory Committee (PAC) Spokesperson Melody Williams Burns.  Brink explained the
purpose of the presentation was to present to Council the PAC’s design recommendations
before the design went through the land use process.  He said this was a federally funded
project with significant oversight by ODOT and the Federal Highway Administration; cost share
allocation for this project was 89.73% Federal funds and 10.27% City funds.  He reported the
City’s funding source was the Traffic Impact Fund (TIF); currently, funds were approved only
for project design.  He stressed the acquisition of right-of-way and construction were
unfunded.  He noted the purpose of the project was to maintain an acceptable Level of Service
(LOS) for all modes of transportation on Farmington Road, from Murray Boulevard to Hocken
Avenue, through the year 2026.  He said that without the proposed improvements, the Murray/
Farmington intersection would operate at LOS F long before 2026.  The improvements would
maintain a LOS E at that intersection through the Year 2026.  
Beaverton City Council
Minutes – February 24, 2002
Page ²
Brink explained the project design began in June 2001, when the engineering services
contract was awarded to Harper Houf Righellis.  He said the public involvement process began
in September 2001, when 13 representatives from adjacent businesses, residential properties
and government agencies met with the Project Design Team to develop a recommended
design.  He noted this Public Advisory Committee (PAC) met several times, held two open
houses, two meetings with affected adjacent properties, and held a meeting with the Central
Beaverton Neighborhood Association.  He commended the PAC members for volunteering
their time to work through several difficult issues.  He noted the PAC approved the design
recommendation on December 4, 2002.  He explained the recommended design was not a
final detailed design, but it was sufficiently detailed to begin the land use process.  
Brink reviewed the recommended design improvements for the project:
Farmington Road Design: two through lanes in each direction, a center turn lane, two five-foot
bike lanes and two eight-and-one-half-foot sidewalks with tree wells.  He said the center turn
lane, the bike lanes and some of the sidewalks did not currently exist.  He showed an
enhanced photo of proposed improvements.  
Farmington Road/Murray Boulevard Intersection Design: two left turn lanes, two through lanes
in each direction, two five-foot bike lanes, curbs and sidewalks at each leg of the intersection. 
He said Murray Boulevard would also have a ten-foot planted median.  He added the left turn
lane, the right turn lane and the planted median on Murray did not currently exist.  He showed
an enhanced photo of Murray Boulevard, north of Farmington.  
Hocken Avenue Design (from Farmington Road to south of Tualatin Valley Highway): two
through lanes in each direction, one south bound right turn lane, three five-foot bike lanes,
curbs, sidewalks and planter strips.  He noted one northbound through lane, the southbound
right turn lane and the bike lanes did not currently exist.  He noted the third bike lane was the
interior left-turn lane that was requested for bicycle safety.  
Brink said the project design also included signalization at Murray/Farmington, at Hocken/
Farmington, and at 141st and 142nd Streets at Farmington.  He explained the dual signalization
at 141st and 142nd took a great deal of time and was contested due to the right-of-way impacts. 
He said the PAC recommended the dual signalization, which was supported by DKS
Associate’s project traffic engineer.  He said it was recommended because it had not made
sense to do only one intersection and not have 142nd developed as called for in the
Transportation System Plan.  He noted that the dual signals created some additional wait time
on Farmington, the advantage was that it would cost less to do the dual signals than to realign
the intersection because of right-of-way impacts.  He said the project included new water,
storm, and sanitary sewer lines, street lighting, landscaping, sound walls, and the under-
grounding of private utilities.  He said the consideration of sound walls was required for
Federally-funded projects; if the sound walls were found to be warranted, the cost would be
eligible for Federal funding.  He reported the noise analysis completed for the project
concluded that the sound walls would be effective at the Maryville Nursing Home, Fountain
Park Apartments and Scandia Apartments; although the specific location and type of walls had
not been determined.
Brink explained that the recommended design required acquisition of right-of-way from 54
properties.  He said three buildings were impacted: 13420 SW Farmington; the Beaverton
Physical Therapy Building, and 14650 Farmington.  He noted that the following properties
would be significantly impacted (but not building impacted) by the project:  7-11 Store, 
Beaverton City Council
Minutes – February 24, 2002
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Maryville Nursing Home; Fountain Park Apartments, Murray Place Apartments, Beaverton
Honda, and a residence at 4880 SW Murray Boulevard.  He said the property owners were not
contacted because funding was not available for the right-of-way acquisition.  
Brink reported that the public involvement process resulted in one major unresolved issue:  
the PAC was unable to reach a consensus on the choice between Design Options M1 and M2. 
He said that staff recommended Option M1 because of the lower cost; M1 was $500,000 less
than M2 for right-of-way costs and $100,000 less in construction.  He presented an exhibit that
indicated the design differences between Options M1 and M2.  He reiterated staff
recommended Option M1.  
Coun. Soth noted that M1 would take nine feet on the north side of Farmington and west of
Murray Boulevard.  He asked how that related to the building on the south side of Farmington.
Brink explained that with M1 the improvements would be outside of the building; the building
would not have to be touched.  He added the parking places would be impacted by both
options and that would need to be addressed.  
Coun. Soth confirmed that M1 would extend nine feet south of Farmington into Murray
Brink replied that was correct; it would extend south into the 7-11 Store, Beaverton Cleaners,
and Children’s World.
Brink explained that both options M1 and M2 would be addressed in the City’s land use
application.  He said that the PAC had a majority in favor of M1, but not a consensus.  He
explained that the total cost for the project was $12.2 million.  He said staff anticipated the
funding for the project would come from the Metropolitan Transportation Improvement
Program (MTIP) and would be completed in phases.  He added that Phase 1 (Farmington
Road/Murray Boulevard Intersection Improvements) was approved by Council on December
12, 2002, as one of three applications submitted by the City for MTIP 2006-2007.  He said the
remaining phases would be included in subsequent MTIP applications.   
Coun. Soth noted that most of the utilities on Farmington Road were completed during the
1980 Beaverton Urban Renewal project.  He asked why the utilities needed to be relocated
when most of them had a 50-year life.  
Brink explained that the sanitary sewer was in good shape but in wet weather the water level
climbed up the manhole and up sanitary sewer laterals into homes; so it needed to be
replaced.  He said the Farmington Road trunk line was listed in the Clean Water Services
(CWS) Master Plan to be upsized, the waterlines varied in size, were cast iron and needed
replacement, and the storm system on Farmington Road was not in good condition and
needed to be replaced.  He said this project would be the time to make the improvements.  
Coun. Soth asked if that line was more than 24 inches; and if so would CWS do that work.  
Brink replied the sanitary system had not been designed; most of the line was 15-inches.  
PAC Spokesperson Melody Williams Burns said the PAC put a lot of time into this project. 
She said they were given a lot of information to thoroughly understand the project.  She said
there were several neighborhood meetings and considerable participation from the residents
on 141st and 142nd Streets, and from the property owners on Murray Boulevard.  
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Minutes – February 24, 2002
Page 4
Burns said there was a lot of input, which made the Murray decision difficult; either option had
an impact.  She said they made the best choices with the options available.  She noted it was
not a perfect solution and explained the PAC could not justify making changes on Farmington
that would cost people their homes, to create a situation that would put more traffic on an
unimproved street.  She said the PAC did a thorough job and analyzed all the options.     
Coun. Soth referred to Exhibit 5 (storm water treatment facility) and asked if the intent was to
leave the existing lines and add additional lines from the pond to capture the Erickson Street
Design Engineer Dan Houf explained both existing systems connected north of Farmington
Road.  He said the goal was to make the proposed box culvert large enough to handle flows
from both culverts.  He said they redirected the existing low flows from the systems to the
detention pond and treatment area.  He said the culvert was sized to convey a 25-year event. 
He said they wanted to run as much of the storm drainage as possible through the pond and
treatment area.  He added that reconnecting the lines to the north removed the conflicts with
utilities in that area.  
Coun. Soth noted that one corner property was for sale.  He asked if this would throw a cloud
over the acquisition of that property if someone wanted to buy it from Mr. Anderson.  
Brink explained he had extensive communications with Anderson because he thought the City
had an opportunity to purchase the property.  He noted the property was heavily encumbered
by environmental restrictions and the City did not have funding available for property
acquisition.  He said that it would be difficult to sell this property to a developer because of the
many restrictions.  He concluded that staff decided to wait until funding was available to
approach the property owner.  
Coun. Stanton noted the planter on Murray Boulevard did not look ten feet wide.  
Houf explained that the lane width was ten feet but the planter was six feet.  
Coun. Stanton asked if there would be a refuge for people crossing the intersection and only
getting halfway across.    
Brink explained that was the major advantage for having a median on Murray Boulevard.  He
noted there was not enough space on Farmington Road to provide a refuge.    
Coun. Stanton asked what the perpendicular strokes were on the sidewalk on Exhibit 5.
Houf said those were driveway aprons on the sidewalks and ramps on the curbs.  
Coun. Bode asked if the signalization was timed for motorized wheelchairs.  
Brink explained that was considered in the signal timing.
Coun. Bode asked what role the property owner played in installation of a sound wall.  
Houf explained that areas were identified where a sound wall would be warranted and cost
effective.  He said that if the property owner did not want a sound wall, they would sign a
waiver.  He said the decision was left up to the property owner.
Beaverton City Council
Minutes – February 24, 2002
Page 5
Mayor Drake asked the City’s Transportation Engineer to comment on the crossing times.
Transportation Engineer Randy Wooley explained that signal timing was reviewed frequently. 
He said the crossing time was designed for a moderately paced pedestrian and that motorized
wheelchairs moved faster than that.  
Mayor Drake explained that the Traffic Commission was studying signal timing at large
intersections in Beaverton, including the pedestrian countdown signals that displayed the time
pedestrians have to cross an intersection.    
Mayor Drake thanked the PAC and staff for the presentation.
There were none.
There were none.
There were none.
Coun. Doyle MOVED, SECONDED by Coun. Soth that the Consent Agenda be approved as
Minutes of Regular Meeting of February 3, 2003
Liquor License – McMenamins Riverwood Pub 
Liquor License Renewals – Annual Renewals
TA 2002-0001 Wireless Communication Facilities Text Amendment 
A Resolution of Intent to Condemn Property for the Farmington Road Improvement Project
(Resolution No.  3706)
Appropriation of Funds for Water, Sanitary Sewer and Undergrounding of Private Utility
Facilities for the Hart Road Project (165th Avenue to Murray Boulevard)
Authorize Annexation Agreement with the City of Portland as to Redtail Golf Course 
Traffic Signal Agreement for Intersection of Cedar Hills Boulevard and Fairfield Street
CUP 2002-0025 – Baha’i of Beaverton Religious Center Conditional Use Permit
Contract Review Board: 
Beaverton City Council
Minutes – February 24, 2002
Page 6
Ratification of a Personal Services Contract with an Entomologist and Transfer Resolution
(Resolution No. 3707)
Contract Change Order – Authorization to Increase the Contract Amount for Development
Review Services Provided by Spencer & Kupper
Coun. Stanton noted she had a minor correction to the minutes that she gave to the City
Question called on the motion.  Couns. Bode, Doyle, Soth, Ruby, and Stanton voting AYE, the
MOTION CARRIED unanimously.  (5:0)
Mayor Drake called for a brief recess at 7:23 p.m.
Coun. Doyle left the Council meeting at 7:25 p.m.     
Mayor Drake reconvened the meeting at 7:34 p.m.
Adopt Resolution Establishing a New Purchasing Manual and Approving Findings for
Exemptions of Certain Classes of Public Contracts from Competitive Bidding Requirements
(Resolution No.  3708)
Mayor Drake asked if Council had any questions of staff.  He advised that the resolution
needed to be adopted by the Council and the Contract Review Board per State law.  He said
the Councilors met individually with staff to discuss the manual and answer questions.
Finance Director Patrick O’Claire said he could answer Council questions.  He explained that a
user-friendly version of the Manual would be prepared for staff.  
Coun. Stanton stated for record that the $25,000 threshold was the maximum she could
Coun. Bode said she favored increasing the $25,000 threshold to streamline City government
and make departments more accountable for managing expenditures and allocating funds.
Mayor Drake explained that staff felt that $25,000 was reasonable; it still gave Council the
checks and balances it needed to serve as policy makers and assured the public that its
money was safely guarded. 
Coun. Stanton explained for the audience that currently any purchases for goods or services
over $5,000 had to be approved by Council.  The new manual increased the $5,000 to
$25,000; purchases up to $25,000 would be handled internally by staff and those over $25,000
would go to Council for approval.  She explained the bidding process would still be used by
staff for purchases under $25,000 to maintain accountability.  She added that the $25,000
threshold was still one of the lowest in the State.    
Beaverton City Council
Minutes – February 24, 2002
Page 7
Coun. Soth explained that this fell in line with what Washington County was doing in many
areas.  He said it was a necessary correction in the way that the City did business and it was
fair to all concerned.  
Mayor Drake opened the public hearing and asked if anyone wished to comment.  
There was no one present who wished to comment.
Mayor Drake closed the public hearing.
Mayor Drake explained that Coun. Doyle had asked him to let the Council know that he
supported this action.  
Coun. Soth MOVED, SECONDED by Coun. Bode, that Council approve Agenda Bill 03055, A
Resolution Establishing a New Purchasing Manual and Approving Findings for Exemptions of
Certain Classes of Public Contracts from Competitive Bidding Requirements.  Couns. Bode,
Ruby, Soth, and Stanton voting AYE, the MOTION CARRIED unanimously.  (4:0)  (Resolution
NO. 3708)
Coun. Soth MOVED, SECONDED by Coun. Bode, that the Contract Review Board approve
Agenda Bill 03055, A Resolution Establishing a New Purchasing Manual and Approving
Findings for Exemptions of Certain Classes of Public Contracts from Competitive Bidding
Requirements.  Contract Review Board Members Bode, Ruby, Soth, and Stanton voting AYE,
the MOTION CARRIED unanimously.  (4:0) (Resolution No. 3708)
Coun. Stanton thanked Patrick O’Claire and staff for the many months of hard work that went
into this project.  
Request for Continuance of Appeal Hearings: APP 2002-0016, APP 2002-0017, APP 2002-
0018 Salem Communications (to be rescheduled to 3/31/03)
Coun. Stanton MOVED, SECONDED by Coun. Soth, that the Council continue the public
hearing on APP 2002-0016, APP 2002-0017 and APP 2002-0018, Salem Communications,
until March 31, 2003, at 6:30 p.m.  Couns. Bode, Ruby, Soth, and Stanton voting AYE, the
MOTION CARRIED unanimously.  (4:0)
Suspend Rules:
Coun. Soth MOVED, SECONDED by Coun. Ruby,  that the rules be suspended, and that the
ordinance embodied in Agenda Bill 03057 be read for the first time by title only at this meeting,
and for the second time by title only at the next regular meeting of the Council.  Couns. Bode,
Ruby, Soth, and Stanton voting AYE, the MOTION CARRIED unanimously.  (4:0)
First Reading:
City Attorney Mark Pilliod read the following ordinance for the first time by title only:
An Ordinance Amending Ordinance No. 2050, The Development Code, Chapter 20; TA 2002-
0006 (Precision Holdings LLP) (Ordinance No. 4246)
Beaverton City Council
Minutes – February 24, 2002
Page 8
Second Reading:
City Attorney Mark Pilliod read the following ordinances for the second time by title only:
An Ordinance Amending Ordinance No. 2050, the Zoning Map, From General Commercial
(GC) to Regional Center – Transit Oriented (RC-TO); ZMA 2002-0025 (Ordinance No. 4243)
An Ordinance Amending Ordinance No. 4187, Figure III-1, the Comprehensive Plan Land Use
Map and Ordinance No. 2050, the Zoning Map for Property Located on SW Canyon Lane and
Property on SW Cashmur Lane; CPA 2002-0015/ZMA 2002-0026 (Ordinance No. 4244)
An Ordinance Amending Ordinance No. 2050, the Zoning Map, From Residential Urban
Medium Density (R2) to Community Service (CS), for Property Commonly Known as the
Progress Zone Change at SW Hall Boulevard; RZ 2002-0021/APP 2002-0019 (Ordinance No.
Coun. Soth MOVED, SECONDED by Coun. Stanton, that the ordinances embodied in Agenda
Bills 03041, 03042 and 03043 now pass.  Roll call vote.  Couns. Bode, Ruby, Soth and
Stanton voting AYE, the MOTION CARRIED unanimously.  (4:0)
There being no further business to come before the Council at this time the meeting was
adjourned at 7:47 p.m.
Catherine Jansen, Deputy City Recorder
Approved this 17th day of March, 2003.
Rob Drake, Mayor