BEAVERTON CITY COUNCIL
REGULAR MEETING MINUTES
SEPTEMBER 9, 2002
CALL TO ORDER:
The Regular Meeting of the Beaverton City Council was called to order by Mayor Rob
Drake in the Forrest C. Soth Council Chambers, 4755 SW Griffith Drive, Beaverton,
Oregon, on Monday, September 9, 2002, at 6:35 p.m.
Present were Mayor Drake, Couns. Fred Ruby, Evelyn Brzezinski, Dennis Doyle, Forrest
Soth and Cathy Stanton. Also present were Chief of Staff Linda Adlard, City Attorney
Mark Pilliod, Human Resources Director Sandra Miller, Assistant Finance Director
Shirley Baron-Kelly, Community Development Director Joe Grillo, Engineering Director
Tom Ramisch, Operations & Maintenance Director Gary Brentano, Police Chief David
Bishop, Library Director Ed House, City Recorder Sue Nelson.
There were none.
Coun. Soth explained that several senior citizens had concerns regarding street signage
particularly the name of a street at the next intersection on collectors and arterials. He
noted that many seniors do not see well; he asked if the City could be more conscious of
the needs of seniors with street signage.
Coun. Stanton noted there would be an open house on the Fanno Creek Trail Action
Plan tomorrow night at the Tigard Water District Auditorium on Durham Road. She said
the Park District was presenting the planned improvements for that trail. She said on
September 12, 2002, the City of Beaverton would be holding a Development Code Open
House, in the City Hall Council Chambers to provide citizens the opportunity to review
the recently revised Development Code.
Coun. Doyle announced that the Police Activities League would be hosting its annual
funding raising auction on October 5, 2002, at the Nike Center; tickets were available by
calling the Executive Director Jill Showalter at 503-469-9137.
Coun. Stanton added that this Saturday the Beaverton Chamber of Commerce would be
holding a Fine Arts & Wine Festival at the Tualatin Hills Parks & Recreation Districts
baseball fields at 158th and Walker, beginning at 12:00 p.m.
There were none.
Presentation of Mayors Office Programs (Neighborhood Program and Municipal Code
Chief of Staff Linda Adlard introduced Neighborhood Program Manager Megan
Callahan explained the mission of the Neighborhood Program was to promote public
involvement in City government by working with the Citys Neighborhood Association
Committees (NACs), the Beaverton Committee for Citizen Involvement (BCCI) and the
Citys Boards and Commissions. She said the program provided and promoted public
involvement and educational opportunities on various issues. She reviewed the special
events that the Neighborhood Program developed and sponsored, including the Biennial
Voters Forum, the Annual Neighborhood Cleanup each June, the Good Neighbor of the
Year Award, the Parade Theme Contest and the City Learning Series. She noted the
Neighborhood Program also coordinated the publics use of the Beaverton Community
Callahan reviewed future plans for the program, which included developing an electronic
notification system for the NACs and BCCI, training for staff liaisons and new members
to Boards and Commissions, rerunning the City Learning Series, developing a City role-
play exercise for the public and developing an on-line reservation system for the
Coun. Brzezinski asked if the NACs had their own Web page.
Callahan replied that half of the NACs had Web sites and the Citys Web Manager
Elzbieta Craig trained the members to setup and maintain the sites; some were linked to
the Citys Web site.
Coun. Brzezinski asked about the attendance at the Learning Series.
Callahan said that about ten to twenty-five attended each session.
Coun. Soth stated that the City could be proud of how it has involved the citizens in
many ways, especially with the limited resources available. He thanked staff for doing a
Callahan noted the Voters Forum would be held on October 8 in the City Council
Chambers and broadcast live over TVTV.
In response to Coun. Stantons question on the number of people who served on the
Citys Boards and Commission, Callahan estimated between 100 and 200 people.
Coun. Ruby noted the Community Center was a success and asked if the Library rooms
were available for citizens to reserve.
Callahan explained that the Library Rooms were booked through the Mayors Office and
staff worked together to ensure meeting rooms were available when needed.
Adlard reminded the Council that this program was funded at $260,000 this year and
staff worked hard to provide extensive resources with this funding.
Adlard introduced the Municipal Code Services Program Manager George Fetzer. She
briefly reviewed this program noting it was funded at $275,000 this year and it had been
a very busy program.
Fetzer gave a slide presentation on the Code Services Program. He noted the main
purpose of the program was to promote awareness and compliance with the Municipal
Code, which was done through various community education and awareness methods.
He reviewed the presentations he made this year, in person and on Cable TVTV, and
the articles in the City newsletter and local papers. He showed slides of the nuisances,
which included trash, abandoned vehicles, animal control and noxious vegetation. He
explained the process the staff followed with Code cases. He noted that plans for this
next year included a streamlined Abandoned Vehicles Program, a shopping cart
campaign to get store owners involved in the roundup of their stray shopping carts,
vacant lot cleanups, illegal signs cleanup, and public education campaigns.
Coun. Soth asked how far citizens could go in pulling up illegally placed signs.
Adlard advised that citizens should call the Code Enforcement Office; this was to ensure
that the enforcement was correct and consistent and staff could inform violators of the
sign regulations. She noted that people may become upset when signs were removed,
which could cause an altercation; the best procedure was to contact Code Enforcement.
She noted that signs were stored at City Hall for a short time and owners contacted; if
they were not picked up, they were discarded. She also noted that staff conducted sign
sweeps on weekends.
Mayor Drake noted two proclamations:
Always Remember 9-11 Day (September 11, 2002)
Constitution Week (September 17-23, 2002)
Coun. Ruby MOVED, SECONDED by Coun. Doyle, that the Consent Agenda be
approved as follows:
Minutes of Regular Meeting of June 3, 2002.
A Resolution Adopting an Intergovernmental Agreement with Metro Regional
Government for Implementation of the Annual Waste Reduction Plan (Res. No. 3679)
Development Services Fee Schedule Update:
a) A Resolution Superseding Res. No. 3514 and Establishing Fees for Planning
Permits, Appeals and Other Services Pursuant to Section 10.55 of the Beaverton
Development Code, Ordinance 2050 (Res. No. 3680);
b) A Resolution Superceding Res. No. 3583 and Establishing In-lieu Fees for Utility
Underground and Tree Planting Mitigation Pursuant to Chapter 60 (Special Regulations)
of the Beaverton Development Code, Ord. 2050. (Res. No. 3681)
Liquor Licenses (Pal-Do Company; Star Sushi Japanese Cuisine; The Beach Shack;
Marie Callenders; Walker Road Chevron)
Traffic Control Board Issues 489 and 490
CPA 2002-0003 Knollhurst Condominiums and Hyland Hills Townhomes Land Use Map
CPA 2001-0013/RZ 2001-0014 SW Hocken Avenue/SW Jenkins Road Land Use Map
Amendment and Rezone
APP 2002-0010 Appeal of Hearthstone Cottages Subdivision (SB 2002-0003) (No
appeal from Planning Commissions Decision)
Contract Review Board:
Authorize Contract Change Order - Consultant Services for Hall-Watson Beautification
Waiver of Sealed Bidding Lease of Storage Space for Police Property and Evidence
Coun. Doyle asked when the projects concerning Agenda Bill 02262 would begin.
Traffic Engineer Randy Wooley explained that all three traffic-calming projects would be
bid in the winter and constructed in the spring and summer.
City Attorney Mark Pilliod referred to AB 02260 and confirmed that the motion to approve
included the new Exhibit 3, In-Lieu Fee Schedule.
Coun. Stanton noted that the bus stop at Greenway and Hall was not finished.
Engineering Director Tom Ramisch explained that the sidewalk was poured today and
the Project Engineer would contact Tri Met tomorrow to coordinate the opening of that
stop. He said the goal was that it would open Wednesday.
Question called on the motion. Couns. Brzezinski, Doyle, Soth, Ruby, and Stanton
voting AYE, the MOTION CARRIED unanimously. (5:0)
Coun. Soth MOVED, SECONDED by Coun. Doyle, that the rules be suspended, and
that the ordinance embodied in AB 02268 be read for the first time by title only at this
meeting, and for the second time by title only at the next regular meeting of the Council.
Couns. Brzezinski, Doyle, Ruby, Soth, and Stanton voting AYE, the MOTION CARRIED
Pilliod read the following ordinance for the first time by title only:
An Ordinance Annexing Two Parcels Lying Generally Outside of the Existing City Limits
to the City of Beaverton; ANX 2002-0007 (285 NW 112th Expedited Annexation) (Ord.
Pilliod read the following ordinance for the second time by title only:
An Ordinance Repealing Beaverton City Code Chapter 2.03.070 2.03.076, Traffic
Control Board and Amending Chapter 6, Section 6.02.065 Traffic Issues Process (Ord.
Coun. Soth MOVED, SECONDED by Coun. Stanton that the ordinance embodied in AB
02257 now pass. Roll call vote. Couns. Brzezinski, Doyle, Ruby, Soth and Stanton
voting AYE, the MOTION CARRIED unanimously. (5:0)
There being no further business to come before the Council at this time, the meeting
was adjourned at 7:25 p.m.
Sue Nelson, City Recorder
Approved this 21st day of October , 2002.
Rob Drake, Mayor