BEAVERTON CITY COUNCIL
REGULAR MEETING MINUTES
OCTOBER 7, 2002
CALL TO ORDER:
The Regular Meeting of the Beaverton City Council was called to order by Mayor Rob
Drake in the Forrest C. Soth Council Chambers, 4755 SW Griffith Drive, Beaverton,
Oregon, on Monday, October 7, 2002, at 6:35 p.m.
ROLL CALL:
Present were Mayor Drake, Couns. Fred Ruby, Evelyn Brzezinski, Dennis Doyle, Forrest
Soth and Cathy Stanton. Also present were City Attorney Mark Pilliod, Finance Director
Patrick O'Claire, Community Development Director Joe Grillo, Engineering Director Tom
Ramisch, Operations/ Maintenance Director Gary Brentano, Library Director Ed House,
Police Captain Wes Ervin, Police Management Analyst Angela Coffey, Crime Analyst
George Finch, City Recorder Sue Nelson
CITIZEN COMMUNICATION:
Henry Kane, Beaverton, said he objected to the recommended action for Agenda Bill
02273 on the grounds that it was the responsibility of the entire City Council to authorize
any amendments to The Round disposition agreement. He suggested that Council
discuss the amendments in executive session and then in open session note the
changes to be made and authorize the City Attorney to prepare those changes for
Council approval.
COUNCIL ITEMS:
Coun. Stanton reported that the Police Activities League’s (PAL) Auction & Casino Night
held on Saturday, October 5, 2002, was a success. She said everyone had a wonderful
time and it was a good way to support PAL.
STAFF ITEMS:
There were none.
PROCLAMATIONS:
Mayor Drake noted the proclamation for National Arts Month would be rescheduled to
the meeting of October 14, 2002.
CONSENT AGENDA:
Mayor Drake pulled Agenda Bill 02273 from the Consent Agenda for separate
consideration after the executive session.
Coun. Ruby MOVED, SECONDED by Coun. Doyle that the Consent Agenda be
approved as follows:
Minutes of Regular Meeting of June 17, 2002.
02274
Amendment to Joint Funding Agreement – Integrated Water Resource Management
(IWRM) Water Supply Feasibility Study of the Tualatin River Basin
02275
Joint Funding Agreement - Joint Water Commission (JWC) Raw Water Pipeline
Alternatives Analysis Study (Scoggins Dam to JWC Water Treatment Plant)
02276
CPA 2002-0009/RZ 2002-0017 SW Koll Parkway Land Use Map Amendment and
Rezone
02277
Authorization for the City to Tentatively Participate in an Intergovernmental Agreement
for the Joint Audit of Telecommunication Company Payments of Franchise Fees.
02278
RZ 2002-0019 Downtown Regional Center R-1 to RC-E Zone Change Modification
02279
CUP 2002-0007 Fred Meyer Fuel Stop 24-Hour Operation Conditional Use Permit
02280
A Resolution Increasing the Fee for Public Record Disclosure of Local Improvement
Districts (Resolution No. 3683: Fee increased from $15.00 to $25.00 effective November
1, 2002)
02281
Liquor Licenses: G & S Auto Center and ParkPlace Athletic Club
02282
CUP 2002-0016 Lutheran Day Care Conditional Use Permit
02283
Authorize Annexation Agreement Between City of Beaverton and Metro Access, LLC
and Fulton Moving and Storage, Inc.
02273
Authorize Modification of Disposition and Development Agreement (DDA) (Continued
from the meeting of September 30, 2002): PULLED for separate consideration after
executive session.
Contract Review Board:
02284
Exemption From Competitive Solicitation – Service Agreement with Net Assets
Corporation for On-Line Inquiry of Special Assessments (Local Improvement District
Liens)
02285
Exemption From Competitive Bids and Authorize a Sole Seller/Brand Name Purchase of
Library Shelving from Technical Furniture Systems, Incorporated
Coun. Brzezinski said concerning the June 17, 2002, minutes, page 14, third paragraph
from the bottom, she thought her question was based on ownership of the square
footage of land.
Coun. Brzezinski said concerning AB 002283 (annexation of property along Millikan Way
with a delay in construction of the sidewalk until Millikan Way is improved) if it wouldn’t
cost more to do this later; how would the increased costs be built into this agreement.
Community Development Director Joe Grillo explained that the City would receive the
money and it would be deposited into an interest-bearing account and the interest on
that money would cover the cost of the future construction of the sidewalk.
Coun. Brzezinski asked when the construction would start.
Grillo explained there was no way to be certain, but it probably would not happen over
the next five years. He noted there was no way to guarantee the future cost or length of
delay, but that this was not an unusual circumstance.
Coun. Brzezinski indicated she had no objection.
Coun. Stanton said she had two typographical corrections to the minutes, which she
would give to the City Recorder.
Question called on the motion. Couns. Brzezinski, Doyle, Soth, Ruby and Stanton
voting AYE, the MOTION CARRIED unanimously. (5:0)
RECESS:
Mayor Drake called for a brief recess at 6:45 p.m.
RECONVENED:
Mayor Drake reconvened the meeting at 6:55 p.m.
PUBLIC HEARING:
02286
Public Hearing on the Proposed Use of the 2002 Local Law Enforcement Block Grant
Funds
Mayor Drake opened the public hearing and asked for a staff report.
Police Captain Wes Ervin introduced Police Management Analyst Angela Coffey and
Police Crime Analyst George Finch.
Ervin said they would be covering the Police proposal for a Block Grant that would be
funded by the U.S. Department of Justice. He said the Police were seeking technology
that would enable the Police to utilize interacting mapping which was a progressive tool
that would highly benefit the Police Department and the community.
Coffey explained how the Local Law Enforcement Block Grant Program would be
administered and how the funds could be used. She noted the grant award was
$40,290with a local required match of $4,477, which was in the FY 2002-03 budget.
She reported that this grant required two reviews; the first was an Advisory Board
review, which had been done; the second review was the public hearing. She reviewed
the proposal to use current technology to create interactive crime maps to be made
available to citizens through the City’s Internet site. She noted the types of crimes and
information that would be provided on this site and that it would be controlled by the
Police Department.
Coffey said the site would be customized to suit the needs and interest of the
community; the site would continue to evolve as the needs and interests changed. She
showed slides on Sacramento, California’s program and explained how the citizens and
agencies would benefit from this program, which would continue for many years. She
reviewed how and where the information would be available. She stressed that this
program would not replace the police’s personal approach to service; officers would still
be available at NAC meetings and provide specialized reports to those who wanted and
needed the information. She noted this program fostered citizen/police partnerships and
encouraged the collaborative development of crime prevention and problem solving
strategies. She reviewed the proposed budget for the program, how the program would
be evaluated and the proposed equipment purchases as detailed in the staff report.
Ervin explained that the mapping data would be up to date and available on a 24 hour,
seven day a week basis. He noted this concept was very progressive and the software
and hardware were compatible citywide. He stressed this was an exciting opportunity to
improve service and interactions with citizens.
Coun. Doyle confirmed that there were funds budgeted for the licenses and expressed
support for utilizing technology.
Coun. Ruby asked how the tally for the crime rate was done.
Finch explained they looked at Index Crimes (crimes reported to the Federal government
as statistics) and then expanded to areas of interest, such as car and identity thefts.
Coun. Doyle confirmed that the records under the new Program would go back about
two years.
Coun. Stanton asked about the type of information that would be sent to the NACs;
would it change from what they currently received and would it be on the website.
Finch explained that the information was currently on the Web but it was static maps; the
Program would allow the officers and residents to get up-to-date information off of the
Web. He noted that the crime categories were general and would encompass items of
special interest to the residents. He said this would take care of most of the requests
received from citizens or they could get the information themselves.
Coun. Stanton confirmed with Finch that programming would be done as part of the
installation process.
Coun. Soth asked about the composition of the advisory board.
Mayor Drake explained the Advisory Board was an ad-hoc Board, appointed by the
Police Chief, that had a broad cross section of people in the community and law
enforcement.
Coun. Soth said this new program would be complementary to the Reverse 911
capability to alert neighborhoods of emergencies; the two systems would be very
compatible. He said they would have the data in any given area and be able to alert the
citizens in the neighborhoods.
Mayor Drake asked if anyone would like to address the Council on this issue.
There was no one who wished to testify.
Mayor Drake closed the public hearing.
Coun. Doyle MOVED, SECONDED by Coun. Soth, that Council direct staff to bring
forward an agenda bill detailing the specific equipment needs and a special purpose
grant budget adjustment resolution authorizing the expenditure appropriations, as
contained in Agenda Bill 02286; and that Council accept the Local Law Enforcement
Block Grant Funds and authorize use of the matching funds. Couns. Brzezinski, Doyle,
Ruby, Soth, and Stanton voting AYE, the MOTION CARRIED unanimously. (5:0)
ORDINANCES:
Second Reading:
City Attorney Mark Pilliod read the following ordinance for the second time by title only:
02272
An Ordinance Amending Ordinance No. 4187, the Comprehensive Plan Map and
Ordinance No. 2050, the Zoning Map for Two Parcels Located at 285 NW 112th Avenue
and the SW Corner of NW Cornell Road and NW Cedar Hills Boulevard; CPA 2002-
0005/RZ 2002-0015 (Ord. No. 4227)
Coun. Soth MOVED, SECONDED by Coun. Stanton that the ordinance embodied in AB
02272 now pass. Roll call vote. Couns. Brzezinski, Doyle, Ruby, Soth and Stanton
voting AYE, the MOTION CARRIED unanimously. (5:0)
RECESS:
Mayor Drake called for a brief recess at 7:25 p.m.
RECONVENE:
Mayor Drake reconvened the meeting at 7:35 p.m.
EXECUTIVE SESSION:
Coun. Soth MOVED, SECONDED by Coun. Doyle, that the Council move into executive
session in accordance with ORS 192.660 (1) (e) to deliberate with person designated by
the governing body to negotiate real property transactions and in accordance with ORS
192.660 (1) (d) to conduct deliberations with the persons designated by the governing
body to carry on labor negotiations and in accordance with ORS 192.660 (1) (h) to
discuss legal rights and duties of the governing body with regard to litigation or litigation
likely to be filed. Couns. Brzezinski, Doyle, Soth, Ruby and Stanton voting AYE, the
MOTION CARRIED unanimously. (5:0)
The executive session convened at 7:35 p.m.
The executive Session adjourned at 8:25 p.m.
The regular meeting reconvened at 8:25 p.m.
02273
Authorize Modification of Disposition and Development Agreement (DDA) (Continued
from the meeting of September 30, 2002): PULLED for separate consideration.
Coun. Soth MOVED, SECONDED by Coun. Doyle, that Council authorize the Mayor and
staff to continue with negotiations and proceed in accordance with those discussions in
executive session including the information and sketches distributed during the
executive session and to finalize the Disposition and Development Agreement (DDA).
Mayor Drake reiterated that the motion was to authorize the continuance and finalization
of negotiations toward a revised DDA, and allowed staff to proceed with discussions
utilizing the information discussed in two executive sessions, including the handouts
distributed at this executive session and authorize the staff to proceed and the Mayor to
sign the revised DDA.
Call for question. Couns. Brzezinski, Doyle, Ruby, Soth, and Stanton voting AYE, the
MOTION CARRIED unanimously. (5:0)
Coun. Soth MOVED, SECONDED by Coun. Stanton, that the Council move into
executive session in accordance with ORS 192.660 (1) (h) to discuss legal rights and
duties of the governing body with regard to litigation or litigation likely to be filed. Couns.
Brzezinski, Doyle, Soth, Ruby and Stanton voting AYE, the MOTION CARRIED
unanimously. (5:0)
The executive session convened at 8:28 p.m.
The executive session adjourned at 8:45 p.m.
The regular meeting reconvened at 8:45 p.m.
Coun. Brzezinski asked if a response was needed for the letter from L. S. Henrickson.
Mayor Drake explained that an action item concerning that letter would be coming to
Council.
ADJOURNMENT:
There being no further business to come before the Council at this time, the meeting
was adjourned at 8:45 p.m.
_____________________________
Sue Nelson, City Recorder
APPROVAL:
Approved this 18th day of November , 2002.
______________________________
Rob Drake, Mayor