BEAVERTON CITY COUNCIL
REGULAR MEETING
March 4, 2002
CALL TO ORDER:
A regular meeting of the Beaverton City Council was called to order by
Mayor Rob Drake in the Forrest C. Soth Council Chambers, 4755 SW
Griffith Drive, Beaverton, Oregon, on Monday, March 4, 2002, at 6:35 p.m.
ROLL CALL:
Present were Mayor Drake, Couns. Fred Ruby, Evelyn Brzezinski, Dennis
Doyle, Forrest Soth, and Cathy Stanton. Also present were Chief of Staff
Linda Adlard, City Attorney Mark Pilliod, Human Resources Director
Sandra Miller, Finance Director Patrick O’Claire, Community Development
Director Joe Grillo, Engineering Director Tom Ramisch,
Operations/Maintenance Director Gary Brentano, Facilities Supervisor
Ron Koppel, Principal Planner Hal Bergsma, City Utilities Engineer David
Winship, Police Captain Wes Ervin, Library Director Ed House, Support
Specialist II Debra Callender, and Support Specialist II Deborah
Baidenmann.
CITIZEN COMMUNICATION:
Henry Kane, Beaverton, addressed the Council and said he had written a
letter regarding The Round (in record). He noted that The Round had
been going on since 1997 and many lenders in the country had been
canvassed or tried to obtain financing.
Mayor Drake thanked Kane for his communication.
Raga Rickford, Beaverton, asked if there were plans to develop the
Lowami Hartwoods Park.
Mayor Drake said Tualatin Hills Park and Recreation District (THPRD)
owned the park. He noted that a new master plan had been approved
which included Lowami Hartwoods Park.
Coun. Doyle said THPRD had spent over a year talking with neighbors
about the Park and had developed a very detailed plan. He suggested
Rickford call THPRD for more information.
Rickford said she was concerned that dogs may not be allowed in the
park.
Coun. Doyle said the only THPRD park that did not allow dogs was the
Nature Park.
COUNCIL ITEMS:
There were none.
STAFF ITEMS:
There were none.
PROCLAMATIONS:
Steve Baker Day (March 4, 2002)
Mayor Drake recognized Steve Baker, and explained that Baker had
retired after 35 years with the City as Operations and Maintenance
Director. He said Baker served with distinction and he thanked him for his
many years of excellent service. He read the proclamation declaring
March 4, 2002, as Steve Baker Day. Baker accepted the proclamation
and received an ovation from the Council and the audience.
Baker thanked the Mayor and the Council for the opportunity to work for
the City and said it had been an experience of a lifetime. He
complimented Mayor Drake and the Council and said the City maintained
excellent customer service for the 70,000 citizens of Beaverton. He said it
had been a long road with positive experiences. He said it was not easy to
retire, and he expressed how much he appreciated the proclamation.
Coun. Soth related a story about Baker. He said a number of years ago
he could not find anyone who sharpened saw blades. He said Baker
found a business that sharpened blades and some of the saw blades
were still in use today. He concluded that Baker had a cooperative way of
helping citizens that made Beaverton a “can do” city.
Coun. Doyle said Baker had responded to service calls in a positive
manner and was a credit to the City.
Coun. Stanton said she could always count on Baker to make sure the
burned out streetlights were changed. She thanked him for always being
responsive to citizens.
Coun. Brzezinski also thanked Baker for his years of service.
Girl Scout Week (March 10-16, 2002)
Mayor Drake announced that there were Girl Scout’s in the audience to
recognize the Girl Scouts 90th anniversary.
Kathy Horres, Beaverton, said she lived in Beaverton and was
representing neighborhood 13-1 and all Girl Scouts in Beaverton. She
said there was Girl Scout coverage in five neighborhoods that were
defined by elementary school boundaries. She explained that she had
been a Girl Scout as a child and was now a leader. She noted that
“Daisy” Juliette Low founded the Girl Scouts on March 12, 1912. She said
they were very excited to be before Council; Girl Scouts all over the United
States were doing the same in their own communities. She commented
that she appreciated Beaverton’s support for the Girl Scouts Program.
She said Girl Scouts were covering all the stores in the Beaverton area
selling cookies.
Girl Scouts Valerie Horres, Emily McFadden, and Amy Hijikuro introduced
themselves and said they were there in honor of the 90th Anniversary of
Scouting. The girls presented the Mayor and Councilors with Girl Scout
cookies and a pen.
PRESENTATION:
02043
The 114th Ave. Area Redevelopment Plan Project
Hal Bergsma, Planning Services Manager, said the presentation related to
AB 02045 and was A Resolution Authorizing the Mayor to Sign an
Intergovernmental Agreement with the Oregon Department of
Transportation (ODOT) to receive a Transportation and Growth
Management Grant (TGM) to Prepare a Redevelopment Plan for the 114th
Ave. Area of Downtown Beaverton. He said the 114th Ave. area was a
gateway to downtown Beaverton and encompassed approximately 29
acres.
Bergsma said the Council had previously approved the application for the
grant on June 11, 2001. He noted that the City was the only local
government in Washington County to succeed in receiving a new TGM
Grant of $45,000 for the biennium, largely because of the TGM program.
He said the planning study focused on the redevelopment in the downtown
area. He noted that all the studies were based on the assumption that the
downtown area of Beaverton would and should redevelop over time to a
significantly higher density in a manner that would be urban in scale and
less reliant on the automobile for transportation. He said the City had
anticipated that thousands of additional jobs and dwelling units would
eventually be created in the downtown area, with most of the jobs and
dwellings located in the east end of the downtown area. He said zoning
was in place to allow higher density, but not too much redevelopment had
taken place. He explained the objective of the study was to take a closer
look at this particular area to see what kind of redevelopment might be
feasible in the near future and how the City could assist in spurring that
redevelopment.
Bergsma said the area was selected because it was a visible gateway to
downtown and was presently developed with older, lower value structures;
but it could be redeveloped with higher density land uses. He said an
advisory committee would guide the project, which consisted of interested
area property owners, local developers, City staff members, and
representatives of groups and government agencies that might have an
interest in the project, including the Central Beaverton Neighborhood
Association (NAC), the Beaverton Chamber of Commerce, Friends of
Beaverton Creek, Tri-Met, Metro, Clean Water Services, and ODOT.
Bergsma noted that the project would follow the usual planning process,
consisting of analysis of existing conditions, definition of criteria for
evaluating redevelopment alternatives, definition, creation and evaluation
of alternative redevelopment scenarios, hearings and action on the
Planning Commission recommendations by Council. He explained that
the planning process must be completed by the end of June, 2003.
Bergsma said that although the process was straightforward, many
questions needed to be answered during the course of the project. He
noted that some of the questions would include the number of properties
targeted for redevelopment, as well as the highest priority for
redevelopment. He said other questions would include density issues,
mix of land uses, the character of the redevelopment (i.e., sales VS rental,
quality, design, market segment targeted, etc.), parking, public transit
(including the possibility of another light rail transit station in the area), and
development along Hall Creek. He pointed out that questions would
include how the City could assist in the area’s redevelopment, changes in
regulations, capital improvements, marketing assistance and establishing
an urban renewal district with the voters approval.
Bergsma concluded by saying that staff would like to see three things
happen as a result of the project: (1) Short-term: adoption of a specific
plan for the area, (2) Within five years: substantial redevelopment of the
project area and (3) In the end: establishment of an attractive, higher
density, mixed-use gateway area containing a substantial number of jobs
and residences.
Coun. Ruby asked if the area was north of Canyon Road and just west of
the Hwy 217 interchange. He asked if that was the area where the Carr
Chevrolet Dealership used to be located.
Bergsma said the area included the current Carr Subaru.
Coun. Ruby asked if a future light rail station was envisioned by TriMet.
Bergsma replied that area had been targeted for a possible station
location when the original planning had been in process for the Westside
Light rail.
Coun. Ruby commented that there was a fair amount of distance between
the Sunset Max station and the Beaverton station. He said a new Central
Beaverton Max Station with parking would make it easier for people in
central Beaverton to use Max.
Bergsma said the study would look at transit issues. He commented that
one of the consultants on the project had been the Strategic Planning
Manager for Tri-met who was knowledgeable about Tri-met’s planning
process and how Tri-met might be convinced to locate a new station in
central Beaverton.
Coun. Brzezinski said she assumed that Janet Young, Economic
Development Manager, would have the opportunity to participate in the
project.
Bergsma said Janet Young, Redevelopment Manager John Engle, and
Community Development Manager Joe Grillo were involved in drafting the
proposal to the TGM program and would be on the advisory committee for
the project.
Coun. Soth said the area extended north of Center Street to a property
occupied by a church. He said he was curious as to why that property
was included. He said it was east of 113th, an area that was vacated two
years ago to add to the church since they lost a parking area when the
right-of-way for light rail cut off the eastern portion of their property. He
asked if they were included only because they had right-of-way or frontage
on Center Street.
Bergsma said he thought the church might be on the north side of Cabot,
but agreed with Coun. Soth there might be a church on Center Street. He
said they were looking at properties that needed to be explored as to their
potential through the process.
Coun. Doyle asked to what extent would the business community in that
area be involved.
Bergsma replied that all property owners in the area would be invited to
participate on the advisory committee.
Coun. Doyle asked Bergsma if he could anticipate how large the group
might be.
Bergsma commented that it could be a large group depending on how
many people came to the meetings.
Coun. Doyle agreed and noted that the input from the business
community would be essential as to what they felt the market would
support.
Bergsma said they would also be contacting local developers who might
have had experience in mixed use, higher density projects to ask for their
opinions.
ADDITIONAL CITIZEN COMMUNICATION:
Henry Kane addressed Council for a second time regarding AB 02043 The
114th Ave. Area Redevelopment Plan Project. He referred to the agenda
bill and said the study called for significant public sector intervention to
assist private sector redevelopment. He commented that he believed that
was urban renewal and the City was talking about an urban renewal
district. He noted that according to the City’s Charter if there was going to
be an urban renewal project the voters would have to approve it.
Mayor Drake thanked Kane for his comments and noted that the City was
well aware of its Charter requirements.
Kane said the City was aware of Charter requirements before the current
members of the Council were elected as well as before Mayor Drake’s
time in office. He commented that the City could not use money that
should be kept by school districts, and urban renewal funds were subject
to Ballot Measure 5.
Coun. Stanton said that for the record the City did not contribute funds to
the school district.
CONSENT AGENDA:
Coun. Ruby MOVED, SECONDED by Coun. Soth, that the consent
agenda be approved as follows:
Minutes of the regular meetings of June 25, and December 10, 2001
Coun. Ruby referred to the minutes of December 10, 2001, and noted that
on page 12, the vote was 2 to 1 and not unanimous.
Coun. Brzezinski said she would abstain from voting on the minutes of
June 25, 2001, because she was not at that meeting.
Coun. Stanton said she was absent from the June 25, 2001, meeting and
would also abstain from voting on the minutes. She gave her corrections
to the December 10, 2001, minutes to the city recorder’s staff.
Coun. Doyle referred to AB 02049, Bid Award – Traffic Signal Modification
and Video Detection at Various Locations, and said he appreciated staff
incorporating video detection units for the traffic signals. He said it was
good that the City was taking advantage of affordable technology.
Coun. Stanton referred to AB 02044, A Resolution Adopting an
Intergovernmental Agreement with Metro Regional Government for
Commercial Technical Assistance Program Funding and she questioned
if there had been previous agreements with Metro on commercial solid
waste handling. She said she did not remember that the emphasis was
on commercial assistance. She questioned what would happen with the
follow up and work plans with the previous residential Metro agreements.
Linda Adlard, Chief of Staff, said Beaverton’s agreement with Metro in the
regional perspective was that there were residential waste reduction goals
and commercial waste reduction goals. She said Beaverton had always
done extremely well with residential recycling, but commercial recycling
was more difficult because of the variety of materials to be recycled. She
explained that commercial recycling consisted more of coordinating
materials with companies that could use the recycled products. She gave
an example of packing materials that could be recycled so someone else
could use those materials for packaging. She said the goal had not been
met for this year, but the City had hired a Waste Evaluator for recycling
issues. She explained that Metro created the Regional Solid Waste
Management Plan to encourage the City as well as other jurisdictions to
meet the standards.
Coun. Stanton asked if the emphasis would be exclusively on commercial
or would the Waste Evaluator still provide solid waste disposal information
as well as recycling information to citizens at large.
Adlard said the City would focus on all areas. She commented that the
reality was that the region had a difficult time in the commercial recycling
area and this was an incentive to try to meet the standards. She noted
that it was an expensive program that involved educating people on
recycling issues. She said if one was only recycling newspapers from
home that educational recycling process would be easier than educating
each company in the commercial arena. She said the City would cover all
they had done in the past, plus commercial recycling issues.
Coun. Soth commented that he had served on a Metro recycling task
force and noted that part of the problem within the commercial sector was
the many types of paper and materials. He said it was not a simple matter
of newspapers and cardboard. He reported that it took an intensive
analysis of what was in the commercial area that needed to be or could be
recycled and then to find a place to put it. He said the haulers could pick
up the material, but they did not have a place to dump it. He summarized
by saying that education was the key.
02044
A Resolution Adopting an Intergovernmental Agreement with Metro
Regional Government for Commercial Technical Assistance Program
Funding (Resolution No. 3653)
02045
A Resolution Authorizing the Mayor to Sign an Intergovernmental
Agreement with the Oregon Department of Transportation to Receive a
Transportation and Growth Management Grant to Prepare a
Redevelopment Plan for the 114th Avenue Area (Resolution No. 3654)
02046
Liquor License Renewals – Annual Renewals
*02047
Intergovernmental Agreement – Provision of Domestic Water Service
Between the City of Beaverton and the Tualatin Valley Water District
(PULLED)
02048
Reallocate Salary Grade of the Court Administrator Classification
02049
Bid Award – Traffic Signal Modification and Video Detection at Various
Locations
02050
Bid Award – Storm Drain Catch Basin Cleaning FY 01-02
02051
Bid Award – Sidewalk Ramp Construction Project (Including Concrete
Sidewalks and Railroad Crossing Repairs)
Contract Review Board:
02052
Waiver of Sealed Bidding, Authorization for Rental of Seven (7) Copy
Machines From Multnomah County Bid Award
02053
Exemption from Competitive Bidding Contract Change Order – Panic Alert
and Intrusion Security System for City Hall and Operations
02054
Exemption from Competitive Solicitation – Follow-up Employee Opinion
and Satisfaction Survey
02055
Exemption from Competitive Bids – Contract Award of Professional
Consulting Services – Public Educational Materials
Question called on the motion. Couns. Brzezinski, Doyle, Stanton, Soth
and Ruby voting AYE, motion CARRIED with Couns. Brzezinski and
Stanton abstaining from voting on the minutes of June 25, 2001. (5:0)
ORDINANCES:
Suspend Rules:
Coun. Soth MOVED, SECONDED by Coun. Brzezinski, that the rules be
suspended, and that the ordinances embodied in ABs 02056 and 02057
be read for the first time by title only at this meeting, and for the second
time by title only at the next regular meeting of the Council. Couns.
Brzezinski, Doyle, Ruby, Soth, and Stanton voting AYE, the motion
CARRIED unanimously. (5:0)
Mark Pilliod, City Attorney, read the following ordinances for the first time
by title only:
First Reading:
02056
An Ordinance Vacating a Public Right-of-Way Along Properties Owned by
Tri-Met and Tualatin Hills Nature Park; SV 2001-0001
(Ordinance
No. 4197)
02057
An Ordinance Vacating a Public Right-of-Way Along Properties Owned by
Tri-Met; SV 2001-0002 (Ordinance No. 4198)
Question called on the motion. Coun. Doyle, Brzezinski, Ruby, Soth, and
Stanton voting AYE, the motion CARRIED unanimously. (5:0)
OTHER BUSINESS:
Mayor Drake said he distributed a memo to Council regarding The Vision
Action Network requesting a contribution from the City of $5,000. He
recommended the City make the contribution, with the contingency that
Washington County contribute $70,000.
Coun. Brzezinski MOVED, SECONDED by Coun. Doyle, that $5,000 be
contributed to The Vision Action Network contingent upon Washington
County’s contribution of $70,000.
Coun. Soth said there were a number of questions that came up when he
participated in the Vision West Group. He said it appeared that this was
another one of those groups, which while there was nothing wrong with
their project or their trust, he wondered if there was duplication from any
other group. He said that in Washington County there were a number of
different agencies that essentially did the same work, and none of them
knew what work the others did, or where they were located. He
questioned why Vision Action Network did not go through the Social
Services process.
Coun. Brzezinski said Vision Action Network did not provide services
directly to anyone and therefore it was not appropriate to go through the
Social Services process. She explained that they were trying to get
people and groups to communicate with each other. She noted that she
would be willing for the City to donate $5,000 to see if the group could
accomplish their networking goals.
Coun. Soth said that the Vision Action Network had described their actions
very well in the paperwork they had submitted to Mayor Drake.
Coun. Stanton addressed Coun. Soth’s question about a clearinghouse
for information. She reported there was a considerable amount of
information on the Washington County’s Web site.
Coun. Soth said the problem was that not many people had access to
computers.
Coun. Stanton said they could use the library’s computers.
Coun. Soth questioned how many seniors would use the computers. He
mentioned that many seniors did not have the money or the knowledge or
skills to use the computers.
Mayor Drake said the $5,000 would be a one-time contribution to be in the
fiscal year budget. He said Finance Manager Patrick O’Claire
recommended that funding come from State shared revenue, which had
historically been one-time revenue allocations.
Question called on the motion. Couns. Ruby, Doyle, Stanton, Soth and
Brzezinski voting AYE. Motion CARRIED unanimously. (5:0)
ADJOURNMENT
There being no further business to come before the Council at this time,
the meeting was adjourned at 7:30 p.m.
_____________________
Sue Nelson, City Recorder
APPROVAL:
Approved this 18th day of March, 2002
___________________________
Rob Drake, Mayor