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BEAVERTON CITY COUNCIL
REGULAR MEETING MINUTES
AUGUST 19, 2002
CALL TO ORDER:
The Regular Meeting of the Beaverton City Council was called to order by Mayor Rob
Drake in the Forrest C. Soth Council Chambers, 4755 SW Griffith Drive, Beaverton,
Oregon, on Monday, August 19, 2002, at 6:55 p.m.
ROLL CALL:
Present were Mayor Rob Drake, Couns. Fred Ruby, Evelyn Brzezinski, Dennis Doyle
and Cathy Stanton. Coun. Forrest Soth was excused. Also present were Chief of Staff
Linda Adlard, City Attorney Mark Pilliod, Human Resources Director Sandra Miller,
Finance Director Patrick O'Claire, Community Development Director Joe Grillo,
Engineering Director Tom Ramisch, Operations/Maintenance Director Gary Brentano,
Police Chief David Bishop, Library Director Ed House, Reprographics Program Manager
Scott Keller, Senior Program Manger Joe Gall, Emergency Manager Mike Mumaw, Web
Master Elzbieta Craig, Municipal Code Program Manager George Fetzer, Deputy City
Recorder Catherine Jansen and City Recorder Sue Nelson.
CITIZEN COMMUNICATION:
Mayor Drake announced Citizens for Safe Drinking Water and Stand for Children would
address the Council on the fluoridation of city water ballot title issue. He noted this was
an Action Item.
COUNCIL ITEMS:
Coun. Stanton announced she could not attend the last Picnic in the Park at the Tualatin
Hills Nature Park.
STAFF ITEMS:
There were none.
PRESENTATIONS:
02253
Presentations of Mayor’s Office Programs
Linda Adlard, Chief of Staff, reported that at upcoming city council meetings, staff would
present overviews of the Mayor’s Programs. She introduced Elzbieta Craig, the City’s
Web Manager.
Craig explained that the goal of the Web site program was to provide high quality, cost
effective Web and Information Services. She noted that the Web site provided a 24-hour
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Minutes – August 19, 2002
Page 2
visual of Beaverton City Hall, which enabled citizens to access the City’s services and
conduct business at any time. The Web also provided accurate and up to date
information about City meetings. She added that in addition to external Web services,
the City also provided Intranet services for City employees, Library Intranet services for
Library patrons, services for the Washington County Historical Society and Housing
Services. She noted the Web site received 3,000 visits per day and the feedback from
citizens had been positive. She explained that plans for the Year 2002-03 included
redesigning the public Web site and housing messaging systems, creating an on-line
Global Positioning System (GPS) base station for the Engineering community, creating
an on-line booking system to reserve room in public buildings and creating a system that
would track Library application statistics and data for the City’s “Significant Tree Project”.
Coun. Brzezinski asked why they were redesigning the Web page when they received
positive feedback on the current one.
Craig explained that additional features were being added and it was being reorganized
to make it easier to find information and navigate through the site.
Coun. Doyle said he enjoyed watching the site develop and asked about the process for
the redesign.
Craig replied they looked at other Web sites and listened to feedback and comments
from citizens and employees.
Coun. Doyle suggested the National League of Cities had good resources.
Coun. Stanton said she appreciated the Web site and asked if it would be possible for
the Calendar of Events to include more of what was happening within the City.
Craig replied they were working on distributing the calendar to all of the departments, to
make sure that all of the events happening within the City would be listed.
Coun. Stanton thanked her for her work.
Adlard noted Cable Access TVTV was accessible on the Web and once the civic studio
was installed, citizens would be able to view the Planning Commission’s and other
meetings.
Adlard introduced Scott Keller, Auxiliary Services Program Manager and complimented
him for coordinating the Solid Waste Franchise Agreement.
Keller explained that the Auxiliary Services Division focused on five areas: Solid Waste
and Recycling; Graphic Services; Mail Services; Community Garden Program; and
Coordinating the Audio and Visual Equipment of the City.
Keller reported that the key accomplishment of Solid Waste and Recycling was with the
new Ordinance, rules and rate structure that were implemented on July 1, 2002. He
noted that packets requesting input on the service were mailed to all of the citizens in the
City; 2,908 responses were received back (a 19.4% response rate). He stated they
were in the process of compiling the information and would have a summary in early
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Minutes – August 19, 2002
Page 3
September. He added initially it looked very good and the citizen satisfaction with the
system was positive. He noted that in the coming year the primary focus would be to
implement the franchise Ordinance and to focus on the City’s commercial waste
production program that was started in January, 2002. He stated in the Metro region
about 33% of the garbage that was produced came from residents and they had a good
grasp on residential recycling. He reported 43% of garbage in the region came from
commercial industrial sites and 24% from construction and demolition. He said it was
important to move to the other two-thirds of the waste that was produced.
Keller explained that Graphic Services provided graphic design, desktop publication and
coordinated all in-house copying services for staff. He noted that outside vendors were
used when it was cost effective. He reported they would be evaluating the use and cost
of recycled paper, they would continue the conversion to digital copiers and do an
evaluation of program needs as copier leases expired to make sure they had the
appropriate size of machine for the departments. He said they would continue staff
training within Graphic Services to improve graphic design skills as well as refining the
“Your City” newsletter on an ongoing basis.
Keller reported that internal mail security and handling procedures were top priorities in
mail services. He reviewed the amount of mail handled each month and noted staff
would receive additional training on post office pre-sorting rules, to take advantage of
lower postage cost. In addition, staff was researching digital post marking for the mail
processing along with an incoming package tracking system for improved security; this
would track all packages that were delivered to the City from the various vendors
Keller explained that Audio Visual Services provided projectors, overheads, TV’s, VCRs
and other equipment when needed by staff. He stated they were coordinating a staff
evaluation of the AV equipment in the City Council Chambers with Cable Access TVTV,
to potentially build a public television studio. He added they were pursuing grant funds.
Keller said that the Welch Centennial Gardens and Kennedy Gardens had approximately
100 plots that were over 90% filled this year. He reported there were a number of
vandalism issues this year, so in July a fence was added for extra security. Next year,
he said, they planned to add another 15 to 20 plots at Kennedy Gardens to meet the
expected additional requests.
Keller added in Auxiliary Services their overall desire was to provide excellent customer
service to the staff and citizens of the City, in all areas of their responsibilities.
Coun. Stanton noted that industrial recycling was a tough issue. She added she felt
recycling in this area was possible, especially in construction recycling.
Keller explained staff went to different businesses and found that the businessmen were
unaware of the options for basic recycling provided in their garbage rates. He found
they were unaware that they were able to commingle, with the use of a dumpster which
the garbage haulers provided. He concluded they would work with other jurisdictions,
haulers and businesses to put together the components to create other programs.
Coun. Stanton noted the benefits for stores to recycle cardboard.
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Minutes – August 19, 2002
Page 4
Coun. Brzezinski said she would be interested in seeing a report in the future on the
amount of mailings that they were able to reduce with these improvements.
Keller stated they were looking at ways to reduce junk mail and City programs were
looking at ways to electronically distribute information, as opposed to mailing.
Coun. Brzezinski noted that everyone did not have access to the Internet, and would not
be able to use that as the only method.
Keller noted Your City newsletter was distributed to 45,000 citizens almost every month,
which contributed to the definite spike in numbers during those months.
Coun. Stanton asked if he envisioned a time when water bills would be paid without
paper.
Patrick O’Claire, Finance Director, replied staff would need to work with the City’s vendor
to provide that information digitally.
Adlard explained that Municipal Court started an on-line service four years ago and
offered a discount when paying this way. Also, the Beaverton Arts Commission could
receive donations on-line and business licenses were now available through the Finance
Department. She stressed there was a lot of work involved in a payment system to
ensure security; but the City was moving in that direction.
Coun. Doyle stated there were ways to provide an electronic billing system; but felt most
people were more comfortable in receiving a bill in the mail.
CONSENT AGENDA:
Coun. Ruby MOVED, SECONDED by Coun. Doyle, that the Consent Agenda be
approved as follows:
Minutes of Regular Meeting of July 8, 2002
Coun. Stanton noted a correction on the Minutes of July 8, 2002.
02254
A Resolution Authorizing the Mayor to Sign an Intergovernmental Contract with the
University of Oregon, for the Development of the City of Beaverton’s Natural Hazards
Mitigation Plan (Res. No. 3677)
Contract Review Board:
02255
Bid Award for South Central Utility Improvement - Phase 4
Question called on the motion. Couns. Brzezinski, Doyle, Ruby and Stanton voting AYE,
the MOTION CARRIED unanimously. (4:0)
ACTION ITEMS:
Beaverton City Council
Minutes – August 19, 2002
Page 5
02256
A Resolution Referring a Measure to the November, 2002, General Election Seeking
Voter Preference on Whether Domestic Water Furnished by the City to its Customers
Should Be Fluoridated.
Lynne Campbell, Citizens for Safe Drinking Water (CSDW), stated their concern was
voter confusion about the terms fluoride and fluoridation. Their concern was that people
might assume that the fluoride added to the water supply would be the same
pharmaceutical grade that was in toothpaste, which would not be the case. She said
according to Centers for Disease Control (CDC), 90% of Americans ingesting artificially
fluoridated water were getting hydrofluorosilicic acid or sodium fluorosilicate. Neither of
these compounds were used in toothpaste, she said, nor had they been tested for their
effect on human health, which was confirmed by the Environmental Protection Agency
(EPA) and the recent congressional investigation. She said only sodium fluoride, which
was rarely used, had been tested for its safety and efficacy in reducing tooth decay. She
said sodium fluoride never received Food and Drug Administration (FDA) approval for
ingestion for tooth decay. She said CSDW objected to the use of untreated fluoride
compounds, because they contain industrial toxins, including lead and arsenic. She
stated the EPA established a maximum contaminate level goal for lead and arsenic at
zero. She said they felt that some people would be vulnerable and would be affected
with cancer. She asked why would these contaminates be added into the water with
fluoride when water departments across the country were working to reduce the levels of
arsenic and lead in drinking water. She concluded that from CSDW’s view this did not
make sense.
Coun. Brzezinski asked if she had specific recommendations on how they would
address their concerns, given the word limitations that they had for the title.
Campbell said she did not at this time and would respond to Council the following day.
Mayor Drake noted that they were on a tight timeline to get this on the ballot. He noted
that her testimony did not stick with the issue of ballot title and sensed it had to do with
fluoride itself.
Coun. Brzezinski stated they needed wording for the ballot title that was unbiased and
as straight forward, to inform the citizens what it was that they were voting on. She said
that was what they were hoping to get out of Campbell’s comments.
Campbell suggested the title be “Do Beaverton Voters Prefer to Have Pharmaceutical
Grade Sodium Fluoride Added to Their Drinking Water.” She said this required a choice
and a way for the voters to be clear about what they were voting on. She added that
talking about the different products and grades spoke to the point of reducing voter
confusion. She said her recommendation would be to specify in the title the chemical
and grade to be used.
Susan Anderson, CSDW, stated that on July 18, 2002, they asked in writing that the City
place a proposed ordinance on the agenda that addressed pertinent questions regarding
fluoridation. She said that the congressional investigation could not be ignored and
there were concerns that needed to be addressed. She said the first concern related to
the FDA document, which proved that any fluoride compound ingested for the prevention
of tooth decay was a drug and had not been approved. She stated the second concern
Beaverton City Council
Minutes – August 19, 2002
Page 6
was fluoridation compounds, which were waste products so toxic that if they were not
sold to municipalities for water fluoridation, they would be disposed of at hazardous
waste facilities. She added the EPA’s public health goal for lead and arsenic was zero.
For citizens to make an informed vote, she said, the ballot title must assure them that the
City would use only a fluoride product which had the approval of the FDA for the
intended purpose and did not contain the contaminants such as lead and arsenic.
Mayor Drake stated he had a great deal of respect for the citizens of Beaverton and the
election process. He explained this process of seeking an advisory vote was so the
dialog could happen. He said he researched the Congressional Record, which was
open, and he saw the responses by the public agencies and did not see the concerns
that CSDW had mentioned. He added he had concern after listening to their testimony
about the Congressional investigation and looked to see if there was something that he
had missed. He reiterated he had seen the record of the investigation and the
responses, and did not agree with what CSDW was saying.
Anderson said she had faith in the voters and respect for what the Mayor and the
Council did for the citizens.
Coun. Brzezinski asked what the process would be if the voters approved this.
Adlard explained that if it passed, staff would come to Council for direction on the level of
study. She explained some of the options would include capital cost and the type of
fluoride preferred in the system. She said a plan would be developed and presented to
Council. She said the City Council would then decide on the level, the timing and the
funding. She concluded a timeline would need to be implemented.
Coun. Brzezinski asked if there would be a public process on the decisions made in
regard to the amount and type of fluoridation.
Mayor Drake explained with any public money that was spent there was a public process
and it would need to be budgeted. He noted this was being done one step at a time; the
citizen’s interest in fluoridated water needed to be known before going further.
Coun. Brzezinski explained to the audience that this was an ongoing process. She
noted that the City could not specify in the ballot description the answer to questions that
had not yet been studied. The citizens first had to indicate if they wanted fluoridation
studied.
Coun. Stanton asked if there would be a public hearing outside of the budget process.
Mayor Drake explained this would be brought to Council as part of a budget item. After
the research was completed, he said, the options on how to infuse or inject the water
would be presented. He noted they were not intending for this to be a public hearing
process. He said staff would get information from other municipalities and water
suppliers, and then bring that information with a recommendation to Council.
Coun. Stanton explained that there would be a public hearing in the budget process. If
the citizens of Beaverton had concerns they could testify at the budget hearing.
Beaverton City Council
Minutes – August 19, 2002
Page 7
Melissa Godwin, Stand for Children, said they supported the Beaverton City Council in
taking leadership on the fluoridation issue and giving the Beaverton citizens the chance
to vote on this issue in the November 2002 election.
Julie Miller, Stand for Children, said she supported the wording and the ballot title.
Coun. Brzezinski suggested including in the Summary a statement about cost. She
understood an exact cost could not be given, but wanted people to understand there
might be a cost for this.
Adlard stated there needed to be a funding source for the capitalization and on-going
operation and maintenance of this project. She added she did not feel that they would
tie it necessarily to the cost of the water and could consider other resources.
Coun. Doyle suggested adding, “If the City proceeds with fluoridation it will take into
account the cost and applicable standards to determine the appropriate methods” to the
second sentence in the last paragraph of the Summary.
The Council agreed.
Coun. Stanton stated under the Question, she wanted the word “potable” water included
in the statement, because that was what drinkable water was.
Coun. Ruby suggested “household” or “domestic” drinking water.
The Councilors agreed with using the term “domestic drinking water” in the Question.
Mayor Drake asked the City Attorney, if there were any legal issues in the wording
suggested.
Mark Pilliod, City Attorney, said the rewording was fine.
Coun. Brzezinski said the first sentence of the Summary was “passive voice” and she
suggested changing the wording to “Do Beaverton Voters Prefer That City Water Be
Chemically Fluoridated?”
There was Council agreement to this change.
Coun. Doyle MOVED, SECONDED by Coun. Brzezinski, that Council approve AB
02256, A Resolution Referring a Measure to the November, 2002, General Election,
Seeking Voter Preference on Whether Domestic Water Furnished by the City to its
Customers Should be Fluoridated, including the three amendments just made by
Council.
Mayor Drake reviewed the three amendments agreed upon by Council.
Question called on the motion. Coun. Doyle, Brzezinski, Ruby and Stanton voting AYE,
motion CARRIED unanimously. (4:0)
ORDINANCES:
Beaverton City Council
Minutes – August 19, 2002
Page 8
Suspend Rules:
Coun. Stanton MOVED, SECONDED by Coun. Doyle, that the rules be suspended, and
that the ordinance embodied in AB 02257 be read for the first time by title only at this
meeting, and for the second time by title only at the next regular meeting of the Council.
Couns. Brzezinski, Doyle, Ruby and Stanton voting AYE, the MOTION CARRIED
unanimously. (4:0)
First Reading:
Pilliod read the following ordinance for the first time by title only:
02257
An Ordinance Repealing Beaverton City Code Chapter 2, Sections 2.03.070 – 2.03.076,
Traffic Control Board and Amending Chapter 6, Section 6.02.065, Traffic Issues Process
(Ord. No. 4225)
Second Reading:
Pilliod read the following ordinances for the second time by title only:
02249
An Ordinance Annexing Ten Parcels and Associated Rights-of-Way Lying Generally
Outside of the Existing City Limits to the City of Beaverton; ANX 2002-0009 (SW Koll
Parkway Expedited Annexation) (Ord. No. 4221)
02250
An Ordinance Renaming Portions of SW Henry Street and SW Beaverdam Road and
Naming Certain Unnamed Streets to “SW Millikan Way”; SNC 2002-0001 (Ord. No.
4222)
02251
An Ordinance Relating to Abandoned Vehicles and Amending Chapter Six of the
Beaverton Code (Ord. No. 4223)
Revisions to Ordinance 4223 (AB 02251), Sections 1 and 2, after the first reading, and
the Charter required the amended sections be read in full, Pilliod read Sections 1 and 2
in their entirety.
02252
An Ordinance Amending Ordinance No. 2050, the Development Code and Ordinance
No. 3301, the Municipal Code (Development Code Update TA 2001-0001 through 0005,
and TA 2001-0007 and 2001-0008) (Ord. No. 4224)
Coun. Brzezinski stated she was not present for the first reading and asked if she could
vote on the second reading.
Mayor Drake replied she could vote.
Coun. Stanton MOVED, SECONDED by Coun. Doyle, that the Ordinances embodied in
AB 02249, AB 02250, AB 02251 and AB 02252 now pass. Roll call vote. Couns.
Brzezinski, Doyle, Ruby and Stanton voting AYE, the MOTION CARRIED unanimously.
(4:0)
ADJOURNMENT
Beaverton City Council
Minutes – August 19, 2002
Page 9
There being no further business to come before the Council at this time, the meeting
was adjourned at 7:45 p.m.
_____________________________
Sue Nelson, City Recorder
APPROVAL:
Approved this 23rd day of September, 2002.
______________________________
Rob Drake, Mayor
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